Executive Assistant

A finance firm with offices in Midtown Manhattan seeks a motivated Executive Assistant to support a team of investment professionals. The ideal candidate should have prior experience in financial services and have experience supporting a team.Hybrid scheduleHours: 9am - 6pmSalary: 90 - 110K plus OT and bonusResponsibilities:Extensive and strategic calendar management, scheduling appointments, reservations, and meetingsHandle travel arrangements, including flights, hotels, obtaining visas, passport renewals, or any other travel documentsPrepare and distribute agendas, letters, reports, presentations, expenses, and other communications, including confidential documentsScreen and respond to incoming calls and correspondence, act as a gatekeeperManage meeting logistics, including planning, oversight, breakdown, etc.Process and submit expense and reimbursement reportsManage prioritization of internal and external requests for review and approval in real-time dailyProvide additional assistance on ad-hoc projects when neededRequirements:Minimum of 5 years of experience as an Executive AssistantFinancial services experience is requiredSuperior interpersonal skills and ability to maintain a calm demeanor in a fast-paced demanding environmentStrong problem-solving skills and ability to exercise sound judgment with minimal supervisionExcellent organizational skills and ability to maintain a high attention to detailExceptional written and verbal communication skillsProficiency in MS Office, including Word, Excel, and PowerPoint

Created: 2025-01-15