Legal Secretary III

Schmid & Voiles, the dedicated law firm for the Cooperative of American Physicians, Inc. seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department, in Orange County. Our dedicated employees are the essential element to CAP's success. CAP's team of well-trained professionals with a commitment to excellence has helped deliver to our member physicians an unparalleled quality of products and services. Our corporate culture and collegial collaboration of minds and efforts is unmatched.Essential Duties and Responsibilities:Maintain attorney(s) calendar book and tickler systemSchedule meetings with clients, experts, attorneys and co-counsel and schedule court appearancesReview and re-index mail in OnBase for review and action by attorney and calendaring of sameCompose correspondence and memos to request or provide informationContact clients to obtain desired information as requested by attorneysMaintain electronic confidential legal files and ensure that each file is organized and documented regarding activityPrepare discovery, pre-trial and trial documents for filing with courtSchedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)Provide legal secretarial support on either short- or long-term assignmentsAnswer and screen telephone callsTranscribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.Assist and provide back up for other secretariesMaintain current knowledge of court rulesPerform additional tasksParticipate in department and company projectsEducation and/or Experience:High school diploma or GED7 years of defense trial, litigation experience in a similar industry3 years recent California Civil litigation experienceTrial preparation experience a mustOther Skills and Abilities:Good organization and communication skillsThorough knowledge of court proceduresStrong initiative and ability to work independentlyComputer literate -proficient in MS Word; knowledge of case management software; type 70+ wpm

Created: 2025-01-15