Primarily Remote Executive/Personal Assistant to CEO/...

A successful psychotherapy practice with over 60 therapists is looking for an Executive/Personal Assistant to the CEO/Head Therapist. The role is primarily remote except when there are things that are needed to be done at the home in Greenpoint. There is an intern to run errands and do other tasks for the EA/PA.About the Job:Maintain both the business and personal calendar- Track the school calendar and remind principal of eventsKeep the CEO on trackSchedule internal and external meetingsAct as the liaison with the teamPut systems in place-have ideas on efficiency and software optionsGather data and create spreadsheets in ExcelResearch background information for interviews and assist with scheduling themCoordinate complex travel arrangements (domestic and international) and create detailed itinerariesVet and prioritize the CEO's emails respond on the principal's behalf and flag othersOversee the NYC office (deliveries, order supplies, manage vendors)Personal assistance: personal travel, personal appointments, filling out forms and applications, planning events and online shoppingProcess expense reportsAssist with planning company eventsHire vendors when needed for repairs at the homeUpdate information on the website and proofread materialCoordinate child care and appointments for children (tutors, etc. hire childcareMake personal appointmentsLiaise with household staff (e.g., nannies) to ensure seamless family supportAbout You:Minimum of 5 years of experience in a related support positionPrevious experience supporting a C-level BA/BS from a college or universityExcellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Google DocsMac proficientDynamic and proactive comfortable in a fast-paced environment.Outstanding communication skillsSalary, Benefits, Paid Vacation

Created: 2025-01-14