Receptionist

Ultimate Staffing is looking for a Receptionist to support a leading skin care company in San Jose, CA!Schedule: Mon-Fri 8am-5pmLocation: San Jose, CALength: Contract-to-hirePay: $22-$24/hrTitle: Receptionist - Office AssistantFunction: Answers incoming calls, directs calls to the proper person, filing invoices, and greet/sign-in visitors. Ensure the office facility responsibilities are fulfilled as listed below and support departments across the organization as requested.Reports to: Sr. Director of Human ResourcesEssential Duties and Responsibilities: Duties include the following (other duties may be assigned)Receptionist:Answers and transfer incoming callsOrder: business cards, name badges, name plates and rep bagMaintain inventory spreadsheet for business cards, name badges, rep bagsProcess outgoing mail with postage machineManage postage machine fundsManage Data Safe scheduleGreet and sign-in temps and visitorsAssist other department with projects as neededMaintains front desk tidinessMaintain conference roomsOffice Assistant:Order office supplies and maintain supply roomsSet up new employee work areaMaintain coffee and vending machines (order coffee)Monitor and maintain break room, executive kitchen and restroomsOrder bi-monthly lunchesWorks with accounting to ensure all credit card purchases receipts are accounted forEnsures First Aid Kits are kept in-stockAssist with set-up and clean up for HR EventsMaintains water coolers company wideOperates/ manages copierManages copy work areasMinimum Qualification and Experience:2+ year of experience in a receptionist role. Excellent written and verbal skills are essential. Detail orientated and organize. Intermediate computer skills with Microsoft, Excel and filing experience. Must have the ability to learn to operate the receptionist desk and follow procedures. Superior communication skills are required. Must be able to multi-task, demonstrate high attention to details, and time management. Switchboard experience required. Punctuality and good attendance is a must. Work professionally as a team member in conjunction with other employees and departmentsAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers requirea background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-01-14