Executive/Personal Administrative Assistant

As Executive Assistant to the President/Owner of Razny Jewelers, you will be primarily responsible for maximizing the President's time while promoting a positive company image. Through your duties as a liaison, you will maintain relationships between the president, his executives and his employees. This position requires a professional who has strong judgement, is well-organized, efficient, adaptable and has a strong work ethic. Job ResponsibilitiesCoordinate and prioritize daily appointments and business obligations by managing several complex calendars and keeping in constant communication with the President.Professionally represent the company president when greeting his clients in stores, organizing company events/meetings, reviewing correspondence and responding to inquiries made to the president.Produce and distribute the company communication from the President/OwnerDevelop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.Complete special projects as assigned by president. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.Maintain effective daily operations and make suggestions for process improvements when necessary.Arrange complex travel accommodations and schedules; compile information and prepare documents accordingly.Compose and format confidential and time-sensitive documents, reports and presentation materials and act as a curator of any documents and records.Screen and respond to incoming calls and correspondence, acting as a "Gatekeeper" and act as a direct liaison with vendors/customers/partners/employees when necessary.RequirementsBachelor's Degree3-5 years of experience as an executive assistantExcellent verbal and written communication skillsDetail- and deadline-oriented multitaskerAbility to make strong decisions under pressure.Understands the need for flexibility in a schedule that is ever-changing. Strong organizational skillsCustomer service experience necessaryFlexible with schedule and available on weekendsOpen to travel to several store locations in the Chicagoland area when necessaryOpen to working for a fast-growing family-run business.

Created: 2025-01-14