Accounting and Administrative Specialist

Our client, an importer and distributor of meat products from Italy to the US is looking for an organized and reliable Accounting and Administrative Specialist to join their team. In this position, you will be responsible for the Company's bookkeeping and accounting functions. The right candidate must come with a Finance/Accounting background and have experience doing bank reconciliations, working with vendors (invoicing and keeping track of received payments), issuing customer invoices, journal entries and month-end closing reports.Main ResponsibilitiesIn charge of the bookkeeping and accounting responsibilities including preparation of monthly accounting reportsAssist in the budget and business plans for the US branch, by providing accurate information and analysisEstablish and maintain an overall monthly expense budget based on current management guidelinesCarry out day to day office administrative and operational tasks in a timely fashionEnsure timely compliance with the Company's obligations and deadlinesServe as backup for logistics in managing shipment activities, ensuring pickup and delivery is on time and in maintaining carrier relationships to ensure dedicated capacity on a large scaleAssist in inputting and processing accurate shipment data in Company's EDI systemQualificationsBachelor's degree in Accounting, Finance or Business Administration2 to 5 years' experience in an Accounting/Finance department or in a role which includes accounting/bookkeeping responsibilitiesSome experience with accounting for imports, especially from Europe, is highly preferred.Exposure to customs clearance as well as converting Euro to Dollars, highly preferredAbility to work in a fast-paced environment with rapidly changing prioritiesExcellent Excel skills, requiredQuickBooks experience, highly preferredEDI knowledge, a plusExperience with P&L statementsStrong work ethic, energetic, fast learnerGood organization and time management skillsStrong verbal communication and problem-solving skillsExperience with organizing trade shows/ industry events is a plusHybrid schedule - 3 to 4 days in-office in DUMBO, Brooklyn, and 1 to 2 days remoteAbility to work between the hours of either 8am-4pm or 8:30am - 4:30pm

Created: 2025-01-14