Administrative Assistant

Administrative Assistant: Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Performs office management and general administrative functions for assigned manager/area. Serves as first point of contact to department, providing professional assistance with the appropriate sense of urgency. Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit. Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries. Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination. Maintains confidentiality. • Provide high-level administrative and event support for units within the medical school (Student Programs, Health Equity, Diversity, and Inclusion, Curriculum, and Admissions) as needed, including events. Administrative support includes but is not limited to scheduling meetings, submitting reimbursements, ordering food, and sending communications on behalf of units. Serve as the lead operations manager Provides leadership for space upgrades and maintenance of key equipmentOversees the management of supplies, including their purchase, organization, and storage to reduce duplication of effort and cost. Provides onboarding services for new employees (space, identification, room access, computers, telephone, etc.). Leads the admin resource group.Serve as primary backup and support to the Executive Assistant Contribute to the preparation of the Dean's daily schedule, and the assembly of appropriate files and meeting materials. Assist the Executive Assistant in supporting the Dean and operations-related projects as needed.

Created: 2025-01-14