Executive Assistant

Our client, a boutique private equity firm is seeking an experienced Executive Assistant. The Executive Assistant will be responsible for providing administrative support to a Partner and 2-3 Principals. This position allows for the individual to interface with all areas of the business and requires exceptional communication and organizational skills, a positive and professional personality, very strong attention to detail, and a proactive work style.COMPANY: Private EquityPOSITION: Executive AssistantLOCATION: New York, NY (Midtown)HOURS: 8:30AM - 5:30PM with flexibility (in office 4:1)COMPENSATION: $125-135K DOE + Bonus Eligible + BenefitsBACHELOR'S DEGREE: PreferredResponsibilities of the Executive Assistant:-Phones: will act as main point of contact for clients; screening and answering calls appropriately.-Calendar management: manage and monitor professionals' calendars-Meeting coordination: coordinate in-house and external meetings; arrange for catering; register guests; arrange IT resources; dinner reservations-Travel coordination: schedule all domestic and international travel and transportation for professionals through company travel agency, as needed. Includes air, ground, train, lodging, visas, foreign currency, creating itineraries, etc.-Contact lists: will maintain/input all contacts for assigned professionals-Expense reporting: complete monthly expense processing for all professionals-Production management: presentation book preparation including photocopying, scanning and binding as required for the professionals supported-Back-up responsibilities: perform back-up responsibilities for other executive assistants for lunch coverage, vacation time and absences-Maintain efficient filing system to ensure reports, invoices, correspondence and financial documentation is maintained and readily available-Assist with internal office moves, as needed-Assist with meeting overflow including submitting professionals' guests into building engine for security access, greeting clients, or conference room set- up and break down, as needed-Understand A/V equipment and conference systems and liaising with the receptionist and IT on troubleshooting-Provide assistance with local errands (meeting materials, post office, lunch, etc.)Requirements of the Executive Assistant:-Bachelor's degree preferred-5-10 years of experience in an Administrative/Professional support function, financial services industry experience strongly preferred-Strong understanding of the processes, policies, and procedures required to support a team of professionals in the financial services industry-Detail-oriented, well-organized and proactive in nature-Exceptional written and verbal communication skills-Proficient PC skills (MS Office: Excel, Word, PowerPoint and Outlook; Adobe)-Strong time-management skills with ability to multi-task and accomplish a multitude of projects and tasks, often with conflicting priorities and timelines-Client-service oriented with strong discretion and ability to deal with highly-confidential information on a day-to-day basis-Ability to interact with clients in a professional and courteous manner and to develop and leverage professional working relationships-Ability to recognize and respond appropriately to business-related issues in a timely manner

Created: 2025-01-14