Legal Secretary

Job Description: Legal AssistantPosition SummaryWe are seeking a skilled and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide comprehensive administrative and clerical support to a group of attorneys. This role requires strong word processing skills, familiarity with electronic court filings (ECF), and the ability to handle multiple tasks in a fast-paced environment. Key ResponsibilitiesWord Processing and Document ManagementDraft, edit, and format legal documents, correspondence, and forms with accuracy and attention to detail.Manage document execution, including obtaining signatures and ensuring compliance with filing requirements.Maintain organized filing systems for electronic and physical documents.Court Filings and CommunicationPrepare and submit electronic court filings (ECF) in accordance with local, state, and federal court requirements.Handle paper filings when necessary, ensuring deadlines and procedural accuracy are met.Communicate with courts, clients, and opposing counsel as needed to coordinate filings and resolve inquiries.Administrative SupportAnswer phone calls, manage attorney calendars, and schedule meetings or court appearances.Monitor and manage deadlines, ensuring all tasks are completed in a timely manner.Coordinate travel arrangements and maintain expense reports for attorneys.Team CollaborationServe as a point of contact for attorneys, clients, and court personnel.Collaborate with other administrative staff to ensure the office runs smoothly.Qualifications and Skills2-10 years of experience as a legal assistant or in a similar role.Proficiency in Microsoft Word, Excel, and other relevant software.Knowledge of electronic court filing systems (e.g., PACER, state-specific platforms).Strong typing skills and attention to detail.Excellent organizational and multitasking abilities.Effective written and verbal communication skills.Ability to handle confidential information with discretion.Preferred AttributesFamiliarity with legal terminology and court procedures.Prior experience supporting multiple attorneys or working in a law firm setting.Work EnvironmentThis is an in-office position requiring a proactive and adaptable individual who thrives in a collaborative legal environment.

Created: 2025-01-09