HR Assistant & Office Manager

Company Details: OnPoint Pharmacy is a group of community pharmacies with locations across Queens, Long Island, and Westchester. Our work is centered on reshaping community pharmacy to create a model that prioritizes personalized care and accessibility. Combining modern healthcare innovation with the heart of personal connection, we are reshaping how pharmacies serve their communities by strengthening partnerships with other medical professionals to become a more trusted and integral part of a patient's healthcare experience.Our main office is based in Flushing, Queens and supports a team of pharmacists, pharmacy technicians, and office employees.Position Summary: We're looking for an organized, proactive, and detail-oriented HR & Recruiting Assistant/Office Manager to join our team. This multifaceted role is essential to keeping our operations running smoothly and ensuring we attract, onboard, and support top-tier talent. You'll oversee office management, assist with recruitment and onboarding, and handle day-to-day administrative tasks that are critical to our success. This is a great opportunity for someone as a steppingstone in their career, with opportunity for internal growth and/or gaining experience for personal career growth.The position is in person in our Flushing office and may require occasional travel to our pharmacy locations in Queens, Long island, and Westchester.Key Responsibilities:HR & Recruiting:Assist with job postings and advertising open positions.Conduct initial phone screenings and coordinate interviews with hiring managers.Support the onboarding process for new employees, including paperwork and orientation scheduling.Maintain organized personnel records and assist with HR compliance tasks.Assist with processing payroll and maintaining employee records in Paylocity.Office Management:Manage daily operations of a small office, ensuring a productive and welcoming environment.Answer and route phone calls professionally, providing excellent customer service.Collect, sort, and distribute incoming mail; prepare outgoing mail and packages.Manage incoming payments and assist in depositing cash.Administrative Support:Coordinate office supply inventory and ensure timely replenishment.Assist with scheduling, meeting preparation, and calendar management.Provide general administrative support to leadership and team members as needed.Qualifications:Previous experience in office management, HR, or administrative support is preferred.Strong organizational and multitasking skills with keen attention to detail.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR/recruiting tools.Ability to handle sensitive information with discretion and professionalism.A proactive, team-oriented mindset and a willingness to learn.

Created: 2025-01-07