Administrative Assistant

Join Our Team as an Admin Assistant in San Rafael, CA! Are you a detail-oriented multitasker who loves being at the center of the action? Do you thrive in a fast-paced environment, where your organizational skills and ability to connect with people make a real impact? If you're ready to be part of a mission-driven team, this could be the opportunity you've been waiting for!Bueno Law is an immigration law firm fighting for the LGBTQ+ community, survivors of domestic violence, victims of human trafficking, and other vulnerable Latin American clients seeking justice and a better future in the United States. We do asylum, juvenile visas, removal defense, humanitarian visas, and the occasional family immigration case. We are on a mission to turn victimhood into empowerment by helping one million Latin Americans who suffered persecution achieve permanent status in the U.S. through humanitarian relief, and change what it means to be an immigrant. Most of us are immigrants, some of us are refugees, and we are a Queer community. We're looking for an on-site Admin Assistantto join our San Rafael office and support our attorneys and team in their day-to-day work. You'll be an essential part of ensuring our clients receive the support they deserve as we tackle the challenges of immigration law together.What You'll DoYour day will be dynamic and rewarding, with responsibilities including:Check the calendars for hearings, deadlines, and attorney appearances, and assist the attorneys with preparation;Help clients prepare for remote hearings, keep them informed about updates, and provide exceptional support in person;Track renewals of work permits and expiration dates of several client documents;Support office operations by opening and scanning mail, accepting deliveries, taking client payments, and receiving documents in person;Assist with mailing packages and cases;Draft notices to the clients in the native language;Remind clients of upcoming hearings and meetings;Keep file room organized and up-to-date;Assist in compiling and maintaining reports, spreadsheets, and other documentation;Address and resolve any day-to-day administrative issues promptly;Collaborate with external courts, agencies, and attorneys, and maintain up-to-date contact lists for legal professionals and judges;Maintain records on office supplies and merchandise, and alert the team when things need to be re-ordered;Any other administrative tasks that might be needed in the office.  What We're Looking ForFluent in Spanish and English;Authorized to work in the United States;Positive, can-do attitude;Excellent attention to detail and follow through; A problem-solver who loves to organize, prioritize, and streamline tasks;Someone with excellent communication skills who can connect with clients, attorneys, and team members alike;A collaborative attitude with the ability to work independently when needed;A tech-savvy individual who's comfortable using software and managing databases;A compassionate, patient, and kind professional ready to support vulnerable communities and be kind to our clients and team;Prior experience in administrative roles is a plus, but a willingness to learn and grow is just as important!LocationThis is a 100% on-site positionat our San Rafael, CAoffice, where you'll work closely with our team and clients. We are open Monday-Friday from 9am-6pm. Why Join Us?At Bueno Law, you'll be part of a supportive, passionate team dedicated to making a difference in the world. We offer:Competitive pay Ten days of paid vacation48 hours of paid sick leaveGasoline reimbursementPaid parkingBirthdays off to celebrate YOUQuarterly performance bonusesHealth Insurance Benefits Retirement Plan with company match U.S. paid holiday schedule Opportunities for professional growth and development.A mission-driven workplace where your contributions truly matter.A chance to work with inspiring clients and team members every day.Ready to Apply?If this sounds like your dream job, we'd love to hear from you! Send us your resume to HR@and describe which role you're applying for in the subject line. Applications that don't follow this format will be disregarded. Let's change lives together at Bueno Law- one case at a time.

Created: 2025-01-07