Executive Administrative & Procurement Manager

Executive Administrative & Procurement ManagerOn-site for the first three months, with potential for hybrid work thereafterAbout the RoleAre you a resourceful multitasker with experience supporting senior executives and managing procurement operations? We are seeking a Procurement Specialist & Executive Administrative Assistant to bring their expertise in high-level administrative support and centralized purchasing to our growing, business-casual, and fun office environment. This is a unique opportunity to leverage your skills, make an impact, and grow with us.Key ResponsibilitiesProcurement & Supply Chain Management:Procurement Strategy: Develop and implement purchasing strategies that align with company objectives.Supplier Evaluation: Identify, assess, and select suppliers based on quality, cost-effectiveness, and delivery performance.Vendor Relations: Build and nurture strong vendor relationships, negotiating favorable terms and agreements.Purchasing Oversight: Manage the end-to-end purchasing process, ensuring timely delivery and adherence to quality standards.Records Management: Maintain detailed records of purchases, costs, delivery schedules, and inventory for transparency and traceability.Executive Administrative Support:Calendar Management: Coordinate and maintain schedules, including meetings, appointments, and events for senior executives.Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, and itineraries.Expense Reporting: Handle expense reporting and reimbursements with accuracy and timeliness.Meeting Preparation: Prepare agendas, materials, and follow-up documentation for meetings.Reservations & Event Planning: Manage reservations for team events, off-site meetings, and executive engagements.Qualifications:Proven experience in procurement, supply chain, or purchasing, as well as executive administrative support for VP or C-level executives.Exceptional organizational and time-management skills, with the ability to prioritize and adapt to a fast-paced environment.Strong negotiation skills and expertise in managing vendor relationships.Proficiency in Microsoft Office Suite, procurement software, and scheduling tools.Attention to detail with strong analytical and problem-solving abilities.A collaborative, can-do attitude that thrives in a growing and dynamic workplace.

Created: 2025-01-07