Executive Administrative Assistant

Harvard Resource Solutions is seeking an Executive Administrative Assistant on a contract basis for their non-profit client in Troy, MI.Hybrid, 2 days onsite ( Tuesdays & Wednesdays) and 3 days remote.6 month contract Responsibilities of the Executive Administrative Assistant: Team Coordination (40%)Manages Chief HR Officer's calendar and prepares meeting materials.Coordinates team projects and activities, including meetings, events, and special projects.Organizes department meetings, including logistics and materials.Tracks project timelines, deadlines, key dates, and event planning.Reviews work plans and suggests administrative improvements.Assists with budget tracking, including allocations, expenditures, contracts, and agreements.Talent & HR Projects (35%)Archives annual Employee Conflict of Interest forms.Prepares for Talent & Total Rewards Committee and Board Meetings, including scheduling, assembling materials, and managing documents.Coordinates staff communications, presentations, trainings, and events.Manages department content on the intranet and serves as intranet ambassador.Backs up other team members for various tasks like staff assessments.General Administration (25%)Prepares correspondence and manages department-wide contacts.Processes invoices and coordinates travel for the team.Handles filing, document management, and special projects.Creates forms, charts, presentations, and handouts.Manages office supplies and coordinates with IT and Facilities for department needs.Supports with filing, scanning, and document organization.Qualifications High school diploma or associate's degree, including course work in business communications, human resources, office management, and related areas. Minimum of five to seven years of executive level administrative office. Experience supporting C-level executives is preferred.Strong computer and MS Office skills. Demonstrated attention to detail and ability to proofread.

Created: 2024-11-19