Litigation Legal Secretary - AmLaw Firm - Hybrid

The New York City Office of a well-known AmLaw Firm is looking for an experienced Litigation Legal Secretary (5+ years of experience) to support Trial Attorneys across a variety of areas and industries. This is a great opportunity to be an integral part of a busy and growing team! JOB DESCRIPTION/DUTIES:Prepare documents - which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end productHandle all incoming telephone calls and placement of outgoing calls in a professional mannerMaintain good client relationships for attorneysReview, date stamp, docket and route incoming correspondence and pleadingsEnter time using Intapp on a daily basis. Maintain appropriate recordsCreate and maintain files, including chronological files and indexes not stored in the Information Governance departmentKeep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessaryComplete all document processing and correspondence assignments accurately and within timekeepers' stated timeframesAssist other secretaries and timekeepers, as neededPrepare New Business Forms for new and existing clients, conflict sheets and engagement lettersPrepare and process expense reports, check requests, travel reimbursements, health club reimbursement Forms, etc. in accordance with accounting guidelinesPrepare and arrange Messenger Service, Copy Center and facsimile requests, as neededCopy documents that are not appropriate to send to the Copy CenterConsistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining, and resolving conflicts within the CRM toolMake all necessary travel arrangements, adhering to the firm's Travel PolicyReview and handle prebillsMaintain current secretarial backup instructions, and client/matters listsMaintain attorney/paralegal calendar, including scheduling and coordinating meetingsCoordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responsesReconcile telephone charge reports for office and cellular phones.Type a variety of litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by state, Federal, and local rulesMaintain docket for various pleadings prepared and/or receivedPerform legal research if requestedREQUIREMENTS/QUALIFICATIONS:5 or more years of experience as a Litigation Legal Secretary at an AmLaw FirmDrafting, editing, finalizing and management of litigation legal documents TOCs and TOAsFamiliarity with the litigation process from beginning to endAbility to work hybrid and overtime if neededBachelor's degree preferred If you are qualified, interested and looking to learn more, please send either an MS Word version of PDF version of your resume to jlevinson@Applicants without resumes attached will not be considered. Desired Skills and ExperienceAt least 5 years of experience as a Litigation Legal Secretary at an AmLaw Firm Bachelor's Degree, preferred Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting We look forward to working with you.Beacon Hill. Employing the Future (TM)

Created: 2024-11-17