Sr Manager, Total Rewards Administration

Company Overview:Party City is a global leader in the celebrations industry, delivering joy and inspiration tocustomers across more than 70 countries. As North America's largest party goods retailer, PartyCity is the go-to shopping destination for every type of celebration, offering an extensive andinnovative selection of products at exceptional value.With a strong omnichannel presence, Party City continues to grow its eCommercebusiness, , while the company's over 700 company-owned and franchise storelocations across North America remain an integral piece of their business to allow consumers toexperience their products first-hand. The company also operates Amscan, a premier designer,manufacturer, and distributor of celebration products including décor, tableware, costumes, andaccessories.Headquartered in Woodcliff Lake, N.J., with additional locations in the Americas and Asia, PartyCity is committed to helping customers create unforgettable moments for every occasion.Job Overview:The Sr Manager, Total Rewards Administration is responsible for providing leadership and oversight to the Payroll function, 401k administration and systems integration for all total rewards programs. Through collaboration and partnership with the HRIS and ADP vendor partners, this role will configure systems to meet ongoing business needs and generates reports to support the HR functions, including compensation, compliance performance management and workforce analytics.Responsibilities and Duties:Leads and guide payroll function to ensure timely, accurate and compliance to payroll processing requirementsHire, train, direct, and develop payroll team to deliver high service standards and appropriate productivity along with compliance with company policies and time regulations.Provide coaching and guidance to the Payroll Manager to ensure processing, review, verification, and accuracy of payroll data for PCHI pay groups.Monitors all payroll-related functions including but not limited to processing new hires, terminations, status changes, tax elections and changes, garnishments, deductions, direct deposits, wires, bonuses, etc.Develops, implements, and maintains systems for accurate storage and maintenance of payroll records and files Ensure a high service response to all payroll-related inquiries, identifies areas of opportunity for process improvement, education, or compliance along with timeliness and quality of specialist service/performanceDevelops and advances timekeeping/recording policies and practices to optimize performance and ensure compliance with state and federal governanceCoordinate the severance payment process related to position eliminations, reductions in force, store closures, etc.Manage eTime education, facilitating training for corporate users and quick reference and learning guides for entity/field teamsManages the direct deposit and pay card processes to ensure that manual checks expense is minimizedMonitors the special and final pay process for accuracy, efficiency, and complianceEstablishes the annual payroll calendar in partnership with ADP and advises on anticipated off-cycle payrolls401k Plan Administration: Working directly with the leader of Total Rewards, serve as the administrator of the 401k plan which involves addressing the day-to-day activities of the 401k retirement plan.Responsible for administrative functions for the PCHI 401k plan such as enrolling, processing contribution, maintaining records and providing education to participants.Collaborate and work directly with Plan Broker and Legal partners on all financial decisions, audits and federal regulations including the completion of From5500 audit and Safe Harbor notices. Partner with the broker on all financial decisions and plan changes to ensure the PCHI employees receive the most out of this benefitPayroll System enhancements to support efficiency and integration with Total Rewards programs and HRISManage analytics; generate reporting and analysis regarding compliance concerns to identify areas of performance opportunityAct as a liaison with key vendor partners including ADP, Wisely, etc.to ensure compliance to SLAs and billing; escalating services concerns to maximize the ROI of our partnerships Manages SOX narratives and coordinates walkthrough and control execution and record maintenanceCoordinates the missing punch process to ensure accuracy of pay process and financial planning/reportingManages the benefit time accrual process in accordance with company policy and approved exceptions, guides the preparation, communication, and execution of holiday time per the related company calendar Lead the integration of HSA Bank Feed to Automate contributions from employee and employer to HSA BANKBLS Census/Gross Wages Create EDI with Bureau of Labor Statistics to eliminate quarterly manual entry of location-based census and gross wagesWage Works Direct Bill Establish a service with Wage Works vendor whereby they process the benefits contributions from employees on disability and send the itemized payments to PCHI Direct Bill incremental cost to add AmscanSkills Required:Excellent Communication skills including active listening to assist in diagnosing root cause of issues, providing clear and concise verbal responses and feedback and effective writing ability to respond to inquiries of all sensitivity levels and to varied leadership levelsResourceful - deploy any number of problem-solving solutions to address individual needs of team members from across all PCHIAct with Urgency - Respond with urgency, managing to SLA standards to maintain the employee experienceInvestigation Skills - ability to remain objective in fact finding; enable facts to guide understanding of events/details and their sequence and/or impactEmpathy - ability to view situations through employee lens recognizing impact or experience of othersStrong organizational abilities with a strong ability to multitask and adapt to changing priorities while maintaining a keen attention to detailSolid business acumen with analytical skills to make informed and quality decisionsQualifications:Bachelor's degree in related management or finance field preferred 5+ years Payroll experience401k Plan administration expertiseExperience with ADP softwareProficiency in MS Office (Excel, Outlook)PC proficiency and ability to work with on-line data entry Leadership Influence:Direct Reports: 4Total Org responsibility: Will support the PCHI enterpriseLevel of Influence/Indirect reports: will influence all levels within the organization from a support or service perspective Level of independence: Will act independently to resolve inquiries and will coach and train direct reports to equip to effectively serve the employee/customer

Created: 2024-11-17