Office Administrator / Executive Assistant

Title: Office Administrator / Executive Assistant Location: Somerset, NJ (must be open to work from office 4-5 days per week)Fulltime (will consider contract to hire)Job description:We are seeking a professional with 3-5 years of office operations experience. Candidate must possess strong computer skills including Microsoft Word, Excel, PowerPoint, Outlook, and social media skills.This position requires a passion for client/customer satisfaction as well as the desire to continually tackle new challenges. This position often requires the handling of sensitive information with professionalism and integrity. As part of our dynamic environment and team, you will feel a strong sense of accomplishment as you develop your technical, interpersonal, and administrative skills as well as see your efforts contribute to meeting the needs of our internal employees and clients. Our supportive, team-oriented approach will motivate you to do your best while also helping othersRESPONSIBILITIES:Interface with internal and external staff at all levels with daily operationsHandle HR Administration and compliance tasksAssist with payroll, benefits administration, completion of I-9 and W-4 paperworkAssist with recruiting candidates for internal rolesSupport various marketing and branding activities for finding and onboarding talent for the company and clients.Assist the Sales team with lead generation activities including researching, identifying, and onboarding customers.Update and manage social media and online presence for the company.Maintain access to confidential financial data including salaries, commissions, bonuses, etc.Ensure that all required A/P and A/R related paperwork is submitted and that vendors are paidInteract with external accounting firms for payroll, bookkeeping, etc.Oversee office supply stock, manage inventory, assist with procuring new items for the companyAct as a liaison between departments to improve communicationAssist with the coordination and planning of conferences and tradeshows.Build and maintain relationships with external vendors and contractorsAdministrative support to include: filing, calendar management, timesheets, expense reports, interview coordination, etc.Answering, directing, and transferring calls as neededQUALIFICATIONS :Bachelor's Degree 2-4 years of experience in working in Human Resources, Recruiting or Marketing department for a professional services companyStrong organizational skills, with proven experience prioritizing work and coordinating several projects at onetimeSome Accounting and bookkeeping skills are desired (QuickBooks a plus)Highly skilled in computers - MS Office Word, Excel, PowerPoint, and Outlook.Proven experience track records as an administrative or executive assistant or an office manager.An innate desire to produce high-quality work and earn respectSome experience with Marketing, Social media, and content management desiredAbility to remain calm under pressure and maintain a professional demeanourExcellent oral and written communication skills are essential in thisroleStrong writing abilities - grammar, punctuation, spelling, etc...Candidate must be willing to work from our Somerset, NJ offices at least 4 days per week.Employvision is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

Created: 2024-11-17