Executive Assistant/Receptionist

Position Summary:The Executive Assistant/Receptionist will report directly to the Office Manager, NYC. This position requires someone with a diverse skill set, and it will comprise general front desk and office services responsibilities along with full administrative support to two or more of the senior investment team Managing Directors/Analysts. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Analyst(s). The Executive Assistant must be able to work under pressure at all times and handle a wide variety of activities and confidential matters with discretion. This role will be based in Lone Pine's NYC office.Job Responsibilities:Provide senior level executive administrative support Act as a "gatekeeper" for Analyst(s) by planning, coordinating, and ensuring their schedule is followed and respectedComplete a broad variety of administrative tasks including: manage extremely active calendar; complete expense reports; arrange complex and detailed travel plans, itineraries, and agendas including submitting documents for visa applications; and compile documents for travel-related meetingsLiaise with brokers to discuss and obtain models/research, compose and prepare correspondence that is sometimes confidential, and arrange calls and company meetings on behalf of Analyst(s)Adhere to business travel and expense policies Research, prioritize, and follow up on incoming issues and concerns, and determine appropriate course of action, referral, or responsePrepare Analyst PowerPoint presentation(s) for annual investor meetingWork closely and effectively with Analyst(s) to keep them informed of upcoming commitments and responsibilities, following up appropriatelyHandle weekly submission of broker commissionsLiaise with other administrative staff to coordinate administrative, travel, and meeting requirements for analysts traveling togetherMaintain stock interest lists on various websites and databases for analystsReceptionist responsibilities include: greeting and directing visitors, covering phones, and handling inbound and outbound mail/deliveriesAssist Office Manager/EA with regards to facilities and general office services duties such as keeping kitchen and mailroom organized and stocked with suppliesCoordinate conference room calendar and facilitate meetings to include conference room setup, breakdown, and meal orderingPrioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on projects to successful completionProvide back up support to other Executive Assistants as neededRequired Skills and Background:Minimum of 5+ years of senior administrative support experience Financial services industry experience a plusExcellent computer skills (proficient in PowerPoint, Excel, Word, and Outlook)Knowledge of CapIQ, Topia, Notion, Verity RMS a plus Strong knowledge of and experience with ConcurStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailAdaptable to various competing demands while maintaining a high level of client service and responseReliable and flexibleHighly professional with exceptional written and verbal communication skillsStrategic thinker with initiative who proactively seeks out internal resources and proposes solutionsMust possess a team-focused attitude with a demonstrated interest and ability to work collaboratively with others, with the ability to also be extremely effective independentlyBachelor's degree a plusAbility to exercise sound judgment and discretionPrioritization of workload and ability to manage one's own schedule a key requirementDemonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environmentAbout Lone Pine Capital:Lone Pine Capital LLC ("Lone Pine") is a private investment management company in operation for over 20 years, investing long and short in global, multi-industry, public equities and private investments. Lone Pine currently manages approximately $16+ billion in assets across its various strategies, including a private portfolio of over $2 billion of total invested capital. Lone Pine is based in Greenwich, Connecticut, with a research office in New York City. The firm employs a team comprised of approximately 100 employees.We provide comprehensive benefits to support our employees, their careers, their health, and their well-being, including the following: Competitive compensation structure: total compensation expectation for this role will be between $110,000 to $150,000 per year, depending on experience Fully paid health care benefits for employees and dependents Generous parental and family leave policiesPaid vacation and sick timeMental and physical wellness programsTuition assistance A 401(k) savings program with a generous employer matchEnvironmentally-friendly workspaces with space for appropriate social distancing Relocation assistance availableThis role is partially remote on the following designated days: Every Friday from the first business day in September following Labor Day through the week preceding Memorial Day Every Thursday and Friday from the week of Memorial Day through and including the Friday preceding Labor DayThe week that the Fourth of July holiday is celebratedFrom the Monday before the Thanksgiving holiday is observed, through and including the Friday of that weekFrom December 26 through and including January 1Salary Range: $70,000 - $90,000 per year

Created: 2024-11-17