Personal Assistant to Chief Executive Officer

Our client, a prestigious family office based out of San Francisco, is looking for a seasoned Personal Assistant to support their CEO. The ideal candidate is a highly organized and polished individual who is able to multitask, pay attention to details, and handle a constantly changing schedule.Salary Range:$130,000-$150,000k base + OT + generous benefits Responsibilities: Schedule and coordinate Principal's calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates, Arrange worldwide travel and accommodations of Principal's business and personal travelAccompany principal on trips including packing and unpacking Coordinate flight schedule with Aviation TeamBook accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinnersAssist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call logSchedule and confirm personal appointments and reservationsOrganize, package, ship and receive deliveries and packages for household and PrincipalCollaborate with Estate Manager to assist managing the Estate and groundsCoordinate events taking place at the Estate in conjunction with other Estate staff (Estate Manager, Executive Assistant, Personal Chef, and Housekeeper)Assist with organization of areas of the Estate, including stocking miscellaneous household itemsAssist with purchasing gifts and errands Maintain files in an organized manner with appropriate safeguarding of confidential informationRequirements: Excellent interpersonal skills to establish and maintain supportSuperior process and time management skillsTech savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)Understanding that the highest levels of confidentiality and discretion are required at all timesGeneral understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systemsMust be a self-starter and team player Flexible scheduling with availability to work overtimeValid driver's license4-Year degree from accredited college or university preferredPlease submit your resume to apply!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.

Created: 2024-11-07