Executive Office Assistant

Our client is seeking a detail-oriented, proactive individual to provide essential administrative support and project coordination for the Executive Office, including the President & CEO, Chief Operating Officer, and the Board of Directors. The position is at the center of the Museum's operations and this position must be ready to engage with all stakeholders at every level of the institution.5 days in officeHours 9:00AM - 5:00PMPay $25-$26 per hour. Salary if/when perm: $45,000 - $55,000Responsibilities:Serve as the main administrative support for the Executive Office, including answering phones, scheduling meetings, filing, drafting memos, preparing briefings, invoicing, greeting guests, and managing listsCoordinate and book travel, including confirming travel itineraries and creating and documenting travel plans.Manage the day-to-day office needs, including supply inventory of common-use areas.Ensure the Executive Office budgets are efficiently maintainedAssist in the preparation and submission of institutional and fiscal reports both internally and externallyMaintain and update Board related materials, including confidential communicationsCorrespond with people requesting meetings in ways that communicate respect, care, and discretionOther related tasks as neededRequirements: Between 1-3 years of full-time administrative experience with a demonstrated interest in museums, cultural, Jewish, or non-profit organizations A positive attitude and an entrepreneurial spirit Exceptional organizational abilities and attention to detailAbility to prioritize tasks and work accurately to meet deadlinesExcellent writing and interpersonal communication skillsStrong judgment and discretionComplete Notary Public training and certification, sponsored by the MuseumFluency with Office 360 and experience with CRM systems (Raisers Edge or Altru preferred)Ability to work occasional evenings and Sundays.If you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, and LinkedInOpportunity Awaits.

Created: 2024-11-07