Administrative Assistant

Key Responsibilities:Resolve customer inquiries, process orders, and maintain customer account details.Follow company protocols, aiming to enhance department efficiency.Build strong relationships with customers and internal sales teams, offering proactive sales support.Handle customer inquiries via phone and in-person interactions.Schedule and bill services, deliveries, and installations; coordinate with service/operations managers.Process payments and maintain accurate internal reports.Make outbound calls to customers for service scheduling and offering maintenance plans.Perform outbound collection calls and manage over-the-counter orders.Address customer complaints, ensuring resolutions are met.Keep detailed records of customer interactions, including inquiries, complaints, and solutions.Complete contract forms, process address changes, and manage service discontinuation requests.Refer unresolved grievances to designated departments for further investigation.Manage billing for services and arrange deposits or payments as necessary.Contact customers to provide information on inquiries, claim investigations, or adjustments.Upsell additional services or products.Assist with any other duties assigned by the General Manager.Minimum Requirements:1+ years of customer service experienceHigh school diploma or GEDProficiency with Microsoft Word and ExcelData entry experienceCustomer service experience, ideally in a sales or marketing environmentEssential Skills:Computer proficiency with Microsoft Office (Excel and Word)Familiarity with Windows OSAbility to learn a proprietary customer service systemStrong interpersonal and communication skills (both verbal and written)Professional phone etiquette

Created: 2024-11-07