Payroll Specialist

Join a forward-thinking national real estate firm, headquartered in Chicago's vibrant West Loop, with offices in Indianapolis and New York City. This company is at the forefront of real estate investment and property management with a commitment to innovation and excellence. If you're passionate about working in a fast-paced, entrepreneurial environment where your ideas matter, this is the place for you! Are you a payroll pro with an eye for detail and a passion for problem-solving? As the Payroll Specialist, you'll be a key player in ensuring the smooth processing of payroll across multiple states and employee groups. This isn't just any payroll position-you'll be working at the intersection of technology and real estate, using the UltiPro/UKG system to ensure seamless payroll operations while collaborating with teams across the country. If you thrive in dynamic, high-energy environments and want to be part of a company that values precision, innovation and teamwork, this role is your opportunity to shine.Payroll Specialist Responsibilities:Process biweekly payroll for two pay groups using the UltiPro/UKG HRIS system, including off-cycle payments as neededCapture payroll hours for maintenance staff via property management software and ensure all employees are paid correctlyVerify timekeeping records and collaborate with supervisors to resolve discrepanciesAddress and resolve unapproved timecards, PTO, and payroll discrepanciesServe as the main point of contact for payroll inquiries and respond promptly to all issuesEnsure payroll files align with the General Ledger (GL) and resolve discrepancies in partnership with AccountingVerify and manage ACH information in coordination with the payroll banking partner and AccountingProvide necessary reporting for payroll, accounting, tax filings and other business functionsPull tax reports, including quarterly 941 tax packages, from the HRIS systemEnsure the accurate entry and processing of benefits, deductions and garnishments in UltiPro/UKGProcess ACH payments to benefit carriers after each payroll cycleManage file feeds between UltiPro/UKG and benefit carriers where applicableAudit and reconcile employee PTO balances regularlyOversee employee changes, tax deductions and payroll documentation within UltiPro/UKGConduct audits to ensure payroll accuracy, operational efficiency and compliance with federal and state regulationsManage federal and state tax setups in new operational statesAssist with audit preparations by providing reports and documentation as requiredManage year-end reporting processes, including W-2s and other payroll formsPayroll Specialist Requirements:Bachelor's in Accounting, Finance or a related field preferred3+ years' experience in payroll processing and administration, ideally in a multi-state organizationMust have experience processing hourly and salaried payroll in a 500+ employee organizationProficiency with HRIS platforms and payroll systems; experience with UltiPro/UKG is preferredStrong Excel skills (pivot tables, VLOOKUP, XLOOKUP) and general technical proficiency with MS OfficeImpeccable attention to detail, organizational skills and the ability to multitask in a fast-paced environmentExcellent verbal and written communication skillsExperience setting up and managing federal and state tax accounts is preferredProactive and able to perform duties independently with minimal supervision If this sounds like you, please apply today! Thank you, Kristina Hann Project Manager, National Search LaSalle NetworkLaSalle Network is an Equal Opportunity Employer m/f/d/v.LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here:

Created: 2024-11-07