Site Coordinator / Administrative Assistant

Job Title: Site Coordinator / Administrative AssistantLocation: Chapel Hill, NC, 27514Contract Primary Function of Position: An integral part of the organization providing administrative support to the siteHe or she acts as a liaison between Management and operating departments to ensure high standards of the organization are metThe successful candidate will project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facingHe or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.Roles & Responsibilities: Provide site support in office management and administrative services Coordinate services and appointments for 3rd party vendors, e.gmeals, events, maintenance, facility and operation related tasks Manage office supply inventory including refreshments to ensure availability of needed supplies within budget Assist in purchasing of indirect materials in accordance with purchasing policies Lead planner for Office social events and catering services Assist visitors and or coordinate on-site interviews with candidates Assist in Onboarding new hires with badges, cubicle set ups ( including IT equipment) Liaison with property manager, third party service providers, Coordinate site specific projects related to facilities, improvements Assists with data entry as assigned Assists with administrative duties as assigned First point of contact for visitors, monitors main production entryway Acts as the primary point of contact with workplace services group to ensure facilities contracts are executed appropriately (cleaning service, food/beverage service, etc.) Special projects & other duties as assigned.Skills, Experience, Education, & Training: Minimum High School diploma Excellent organizational, time management, writing and communication skills Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint) Exceptional attention to detail Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff Demonstrated knowledge of professional office procedure and etiquette Adeptness to multi-task and follow up Capable to work independently as well as in a teamResourceful and creative self-starter Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing #TB_EN

Created: 2024-11-07