Event Coordinator

Primary Duties and Responsibilities:Database management - manage promotional educational programs within VDE's proprietary events management platformBudget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelinesSelection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements.Coordinate payment with venues/caterers and any other vendors.Frequent daily communication with sales representatives and faculty as needed.Review all venue contracts for accuracy/ensure client compliance requirements are met.Ensuring all meeting materials are complete and accurate.Work closely with other team members to ensure successful execution of meetingsAdherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)Effectively manage high volume of meetings while also responding to emails and phone callsMust be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)

Created: 2024-11-07