Manager, Payroll, Benefits & HR Controlling

Job Purpose:The Manager of Payroll, Benefits & HR Controlling provides fundamental support to the organization across a variety of key Human Resources systems and processes, including payroll, benefits, HR budgeting and forecasting, the management of employee data and HR information systems (HRIS). The Manager of Payroll, Benefits & HR Controlling takes ownership of benefits administration, the onboarding and offboarding processes and maintains all internal database files. In partnership with the VP of HR, the Manager of Payroll, Benefits & HR Controlling drives company compensation programs, ensuring they are competitive and consistently administered in compliance with internal process and policy and federal, state and local government regulations.TASKS & RESPONSIBILITIES Payroll & CompensationManage and process bi-weekly payroll, ensuring timesheet accuracy, compute wages and ensure all employees are paid correctly and on timeReview compensation practices on an ongoing basis to determine market competitiveness and internal equity; monitor federal and state regulation changesDevelop compensation proposals and analysis for new roles, job changes new stores and promotions based upon internal equity and external market data, including comp bands and compa-ratiosSupport the annual performance appraisal process for corporate & retail employees, including the merit increase and bonus payment process in-line with the Company's strategic visionConduct bi-weekly payroll reviews including completion of all SOX compliance controlsLead system interfaces of local payroll with global HRIS systems, third-party insurance and 401K vendors; act as primary liaison with third-party payroll providerEnsure that the controls defined in the Internal Control over Financial Reporting framework are executed and acknowledge the Control owner responsibilities Ensure compliance with HR policies and procedures at all times including annual Zegna Group Compliance campaigns Budget & HRISManage the annual payroll budget and forecasting process, including date entry, validation, and submissionReview and track variances to payroll budget; complete detailed bridge analyses and communicate regularly with FP&A for forecasting Track budgeted headcount and FTE to ensure Company maintains consistency with budget Assess financial impact of proposed compensation changes on an ongoing basisManage monthly and annual accruals process and transmit to financeInput and manage HRIS data across multiple platforms; leverage systems and data sources to generate HR reporting; including ADP, HRz, Oracle and Company organization charts and databases Maintain and update Employee Joiners/Leavers/Job Change Report Manage employee onboarding and offboarding procedures; prepare and distribute all new hire packages/paperworkBenefits Administration:Oversee employee healthcare benefits enrollment and managementWork with brokers and insurance account managers to discuss, resolve, and implement new benefits improvement strategiesOversee the annual open enrollment process once a yearEvaluate and report on the effectiveness of employee benefit programs; conduct regular comparative reviews of external market to make recommendations on benefit plans and fringe benefits to senior leadershipConduct EEOC and 5500 filingManage FMLA and employee Leave of Absence processReconcile insurance billing Complete all mandatory reporting required as dictated by rules and regulations, such as the Employee Retirement Income Security Act (ERISA)Qualifications:Minimum 5 years HR experience; primarily in payroll and benefits Administration; knowledge of the retail industry preferred, including an understanding of legal guidelines pertaining to employmentHigh detail-orientation and organization with the ability to manage multiple tasks simultaneously with tight deadlinesAbility to manage confidential information with the utmost discretionStrong analytical skills and business acumen with an attention to detailStrong problem-solving skills along with the ability to adapt to a rapidly changing and dynamic environmentExceptional communication and relationship building skillsIndependent self-starter and team player with a strong work ethicSense of urgency and drive for resultsFluency in HR systems with an awareness of general accosting principlesCollaborative team player who enjoys working in a cross-functional team environmentProficiency in other Microsoft Office programs, with expert Excel skillsKnowledge of the Sox Act fundamentals and ICFR FrameworkAbility to work flexible schedule based on business and event needs, including evenings, weekends, and holidays as needed

Created: 2024-11-07