Executive Assistant to Executive Director

About WRISEWomen of Renewable Industries and Sustainable Energy (WRISE) is a mission-focused and results-drivennon-profit organization working to accelerate the transition to a sustainable and equitable energy futureby igniting the collective power of community to address/remove systemic barriers for women andmarginalized groups within the workplace.Position SummaryThe Executive Assistant to the Executive Director at WRISE will be responsible for providing strategic,research and administrative support to ensure the efficient operation of the Executive Director's office.This role requires exceptional attention to detail, a high level of confidentiality, and the ability to work ina fast-paced environment. The ideal candidate will be a proactive problem-solver with excellentresearch, data analysis, presentation and communication skills, a strong ability to manage multipletasks, and a knack for project management.ResponsibilitiesStrategic Research & Analysis: Conduct thorough research on industry trends, competitor andpartner activities, thought leadership, and best practices"”especially in Diversity, Equity,Inclusion, and Justice (DEIJ)"”to provide insights that support strategic decision-making. Assistthe Executive Director in planning, developing, and executing key strategic initiatives, ensuringalignment with organizational goals and objectives.? Data Tracking & Reporting: Monitor and report on the organization's progress toward strategicgoals and objectives, ensuring timely and accurate data collection. Analyze data related tostrategic initiatives and prepare comprehensive reports for the Executive Director. Track keyperformance indicators (KPIs) and provide actionable insights to support continuousimprovement and informed decision-making.? Project Management & Execution: Support the planning and execution of special projectsassigned by the Executive Director, ensuring project timelines, deliverables, and outcomes aremet. Work closely with team members across departments to ensure projects are aligned withstrategic objectives and foster effective communication throughout the process.? Grant Research & Identification: Research and identify potential grant opportunities, includingdocumentation requirements, and maintain a timeline of application deadlines. Collaborate withgrant writing experts to support the application process, ensuring all necessary documentationis gathered and submitted on time. Summarize research findings and provide recommendationsto assist in informed decision-making regarding grant opportunities.? Donor Relations & Fundraising Support: Develop and implement personalized donorengagement strategies, including creating welcome kits for new donors and drafting heartfeltthank-you letters to express gratitude and strengthen relationships. Collaborate with thefundraising team to enhance donor communication and ensure a positive experiencethroughout the giving journey.? Communication Liaison: Act as the primary point of contact for internal and externalcommunications on behalf of the Executive Director, ensuring timely and professionalresponses. Draft, proofread, and edit correspondence, presentations, and reports withprecision, maintaining a high level of accuracy and confidentiality. Oversee the approval processfor documents and secure signatures as needed, ensuring efficient handling of importantmaterials.? Confidential Information Management: Handle all sensitive information with the highest levelof discretion and confidentiality, safeguarding the privacy of both the Executive Director and theorganization at all times.? Proactive Problem-Solving: Anticipate and address issues efficiently to ensure the smoothoperation of the Executive Director's office, resolving challenges before they escalate.? Administrative Task: Manage the Executive Director's calendar, including scheduling meetings,appointments, and travel arrangements, while ensuring priorities are maintained and conflictsare efficiently resolved. Organize and prepare for meetings by gathering materials, setting uprooms, recording minutes when necessary, and following up on action items to ensurecompletion. Coordinate complex travel itineraries, including booking flights, hotels, groundtransportation, and preparing travel documents. Adjust plans as needed to accommodatechanges, and develop itineraries aligned with organizational priorities. Prepare and submitaccurate expense reports on behalf of the Executive Director, ensuring adherence toorganizational policies. Build and maintain strong relationships with internal and externalstakeholders, fostering positive and effective communication.Qualifications? Minimum of 5 years of experience as an Executive Assistant, preferably in a non-profitor similar environment. Experience with grant research and management is a strong plus? Exceptional organizational and multitasking skill? Strong written and verbal communication skills? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software? Ability to work independently and make sound decisions? Strong problem-solving skills and attention to detail? Ability to handle confidential information with discretion? Research skills, particularly in identifying and tracking grant opportunities? Education: A Bachelors degree (BSc/BA) in a relevant field is required, and a Masters degree(MSc/MA) is considered a plus, showcasing your commitment to ongoing learning and professionalgrowth.Person Specification? Passionate alignment with WRISEs mission and a strong demonstration of its core values.? Thrives in a fast-paced and results-oriented environment, embracing the opportunity to make atangible impact.? Adaptable and flexible, capable of seamlessly adjusting to changing priorities and effectivelymanaging multiple tasks.? High energy, enthusiasm, and a can-do attitude that inspires others and fosters a positive workatmosphere.? Confident in managing, decision-making, and challenging conventional assumptions while respectingdiverse viewpoints.? Possesses a high level of emotional intelligence, demonstrating self-awareness, effective emotionmanagement, and adept relationship-building skills.? Personal qualities of integrity, credibility, organization, and discipline that underpin your work ethicand approach.Writing Sample AnsweringAs part of the application process, please provide a brief writing sample. Imagine you are responding toan email from a sponsor who is upset because we have not yet sent a "Thank You Note" for their recentdonation, which they need for tax purposes.Interested applicants; please email your cover letter, resume and writing sample answering the followingquestion: careers@.

Created: 2024-11-07