Office Services/Event Assistant

Our client, a legal firm in the heart of Time Square, is seeking a Temporary Office Services/Events Assistant. The hours are 12pm-8pm and require to be in office 5 days a week. This role is a great opportunity who enjoys meeting new people and lending a helping hand where needed. The pay rate of this role is up wot $25/hr.Responsibilities:Welcome and direct all visitors to the Firm.Route incoming calls to appropriate individualsSchedule and coordinate all conference room activities and functions (i.e., coffee set-up, catering needs, arrangement of all video/audio equipment, supplies, etc.) utilizing LIBRIS software.Liaise effectively with Hospitality, Facilities, IT and US Client Services. Ensure that all conference rooms are clean and neatly maintained.Collect information and prepare daily bulletin for Firm distribution.Taxi bookings for clients and staffMaintain a neat and orderly reception area, catering kitchen and employee lounge reflective of Firm standards.Assist with special projects as requested including but not limited to, updating holiday charts, addressing envelopes, updating contacts.Other duties as assigned Qualifications:High School Diploma or equivalent requiredStrong client/customer service focusProfessional polished appearanceExcellent communication/interpersonal skillsGood grammar and writing skillsStrong organizational skills; ability to multi-taskExcellent follow-up skillsWillingness to be flexible with schedule when necessaryExemplary record of reliability and dependabilityPositive, pro-active, attitude Ability to work under own initiativeAbility to work to a deadlineAbility to deal with competing demands and manage expectations / prioritize effectivelyIT literate / knowledge of Microsoft Word Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click hereor copy and paste the following link into an open window in your browser: this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting We look forward to working with you.Beacon Hill. Employing the Future (TM)

Created: 2024-11-01