Executive Assistant, Real Estate

Our client is a global investment firm looking for an Executive Assistant to join their NYC office to support a multi-person team made up of Senior Executives, Managing Directors and Senior Vice Presidents. This role is for candidates that have supported multiple executives, are capable of working independently and collaboratively and have global travel, schedule and calendar coordination as there are many internal and external counterparts based globally that the team works closely with on a regular basis. This is an exciting role for individuals that thrive wearing multiple hats, have a proactive approach, and are easily adaptable and resourceful. This is a hybrid position, 4 days on-site and 1 remote, and traditionally from 9AM - 5PM EST, but must be flexible to work outside of standard hours when needed.The salary goes up to $115k base, OT eligible plus a discretionary bonus as well as medical and other benefits.Responsibilities:Support the team of top Executives and Senior Managing Directors in their daily operations revolving around global business endeavorsManage complex and ever-changing calendars, schedules and global travel arrangementsPrioritize daily agendas and correspondencesResponsible to ensuring all meeting materials are always accessible and up to dateWork with various departments throughout the firmCreate expense reports, ad hoc projects, presentations and travel itinerariesManage mass amounts of confidential / sensitive information and documentationAlways works with the utmost professionalism and personabilityStrategically coordinate professional and personal appointments, events and travels, ensuring all information is updated with detailsResponsive outside of working hours and as neededCreating highly detailed itineraries, meeting minutes, research notes, etc.Required Qualifications:Prior experience supporting various professional levels in a fast-paced corporate environmentClear written and verbal communicationAbility to be flexible and responsive outside of working hoursGlobal travel coordination experienceForward-thinking and proactivityWorks with the utmost confidentiality and discretionExperience and success planning and executing corporate events is a plus but not requiredAbility to work independently and collaborativelyProficient in Microsoft Office Suite, specifically Outlook, Excel, PowerPoint, and WordIf you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionOur teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, and LinkedInOpportunity Awaits.

Created: 2024-10-19