Bookkeeper and Office Manager
Nextrove - Princeton, NJ
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Job TitleBookkeeper and Office ManagerLocationOnsite - Princeton, New JerseyAbout US Job Duties· Maintain financial transaction records by establishing accounts, posting transactions, and ensuring legal compliance.· Processing accounts payable and accounts receivable· Maintain subsidiary accounts by verifying, allocating, and posting transactions.· Prepare financial statements, such as ledgers, income statements, and balance sheets.· Knowledge of and ability to learn essential accounting software.· Utilize the appropriate accounting software to manage and automate financial tasks when relevant.· Assist with creating budgets, financial forecasts, and quarterly reports.· Collect, analyze, and summarize data for tax forms according to local and federal mandates.· Close books monthly· Maintain timely communications with clients· Ability to collaborate and work with the Internal teams for Project financials· Fill out tax forms and work with accountants to ensure compliance· Familiarity with spreadsheets, formulas, and data analysis tools.· A general understanding of the main accounting principles, such as accruals and revenue.· Strong attention to detail and level of accuracy.· Effective verbal and written communication skills.· Capable of spotting and resolving discrepancies.· Knowledge of relevant tax requirements and how to prepare basic tax documentation.· Oversees general office operations and gives reports to the management· Coordinates appointments and schedules and manages staff calendars· Assist the marketing team in organization of Company's participation in the Industry Conferences· Manages filing systems and office supplies, maintains IT infrastructure and keeps inventory of orders· Oversees staff interactions and responds to their queries on office management issues· Works with the Human Resources team to update office policies and onboard new hires· Oversees client/guests' visits, sorts mail and answers direct phone calls· Plans all in-house or off-site activities of the organization· Arranges travel processes, including flight and hotel booking, and car rentalsEducation and Requirements:· Bachelor's degree in accounting, finance, or related field· Minimum 5 years of bookkeeping experience. Experience in IT Services organization is preferredSkills and qualifications· Meticulous attention to detail and record-keeping skills· Strong understanding of accounting and financial operations· Proficiency with bookkeeping software like QuickBooks or NetSuite· Honesty and discretion when working with sensitive information· Capacity to quickly perform calculations· Comfort working with spreadsheets and cleaning data· Strong intrinsic motivation· High degree of personal organization· Strong verbal and written communication skills· Strong collaborative ability and team-oriented mindset· Capacity to follow standard procedures
Created: 2024-10-02