Human Resources Assistant
netPolarity, Inc. (Saicon Consultants, Inc.) - Jonestown, PA
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Description• Onboarding: Oversee end-to-end onboarding process for new hires and internal conversions; presenting onboarding content to large groups, educating new hires on Mattel Employee Handbook, general policies, benefits, Leadership Behaviors, and company culture, create employee files, I-9 Verification, badges, warehouse tours, compliance training, and providing technical assistance as needed. • Offboarding: Conduct Exit Interviews, prepare termination documentation, update employment status in HRIS, collect company property (badge, credit cards, IT equipment, etc.), • HRIS (Workday): Auditing employee data and updating confidential employee information. • Engagement: Organize employee engagement initiatives for both hourly and salary employees to amplify Mattel's company culture; draft and create engagement calendar; including but not limited to: holiday events, team bonding and outings. • Company Leaves & Benefits: Assist employees with all leave requests; address employee inquires related to company leaves and benefits, partner with Benefits Department; oversee leave administration as needed. • Workers Compensation: Process workers compensation claims, review incident reports, partner with Safety and Operations to identify accident causes, file and track medical documentation and doctor's visits; Assist Operations and injure employees with Nurse Hotline communication; Partner with HR Manager on restrictions as needed. • Communication: Manage communication to all PADC employees via monitors, Employee Roundtables emails, and Text-Em-All; coordinate Town Halls and review presentation slides as needed; translating employee communications from English to Spanish. • Serve as the primary point of contact for HR-related questions and concerns for PADC operations leaders and employees both in-person and via email; escalating complex matters to HR Manager as needed. • Manage sensitivity and confidential matters including employee relations, organization changes, and protects the security of information, data and files. • Maintain a continuous improvement mindset by recommending new approaches, modifications and/or changes that will improve the PADC HR Team and PADC as a whole. • Ensure compliance and integrity of all HR systems data through various audit processes in cooperation with Mattel Global Shared Services, Compensation/Benefits & HRIS and time and attendance. • Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA). • Other special projects and duties as assigned. Qualifications What We're Looking For: • Bachelor's degree or equivalent work experience • Bilingual (Spanish) - required; must have ability to translate documentation and present in Spanish. • Minimum 3 years of recent experience as an HR Coordinator supporting large employee groups; experience working in a distribution center preferred. • Advanced knowledge in Microsoft Office: Excel, Word, and PowerPoint. • Strong analytic, organizational, and problem-solving capability • Proven ability to improve and recommend digital solutions to manual processes. • Ability to multi-task and self-manage/prioritize in a busy environment. • Strong interpersonal and customer service skills with employees • Exceptional detail orientation and organization skills (with strong sense of urgency and follow up/follow through) • Strong, clear, and professional written and verbal communication skills - English and Spanish. • Ability to actively listen and accurately interpret directions and instructions. • Ability to think and illustrate 'big picture' focus as well as make sure the details are executed flawlessly. • Ability to attend work regularly and on a timely manner. • Maintains composure in highly stressful or adverse situations; ability to adapt effectively to change. • Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. • 'Can-do' attitude and proactive, solution-focused individual. • Experience working with HCM systems; PeopleSoft and/or Workday preferred.
Created: 2024-09-19