Administrative Assistant

Being part of the WITRON Group the WITRON Service GmbH & Co. KG is internationally successful with the technical operation of automated logistic systems. For our site in Arlington Heights we are looking for an: Administrative Assistant Your role in our team Join Our Team as an Administrative Assistant! Pay Starting at $21 - $25Our team is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support smooth office operations, manage travel, and assist with various administrative tasks. This individual will collaborate closely with our administrative team and Accounts Payable to maintain organizational effectiveness and communication. They will also coordinate employee travel logistics, ensuring they are executed efficiently, cost-effectively, and in alignment with company policies. Strong communication, multitasking, and problem-solving skills are essential to provide seamless support to both internal teams and external vendors.As an Administrative Assistant, you will: Arrange itineraries, transportation, and accommodations for employees Ensure travel plans comply with company policies, budgets, and schedules Monitor and prepare reports and documents to improve accuracy, compliance, and financial accuracy Cross-reference accounts to ensure travel bookings align with employees' schedules and time Research and provide cost-effective travel options while maintaining quality and safety Generate reports on travel expenditures, usage patterns, and cost analysis Maintain relationships with vendors to ensure quality service and manage vendor-related tasks Directly interact with the accounting team to support financial processing and reporting Input and maintain accurate data entry related to travel, expenses, and administrative tasks Manage fleet cars, ensuring availability, maintenance, and efficient use Monitor team, group, and individual schedules to align travel plans, ensuring seamless coordination Perform various administrative duties, including supporting office operations and general administrative tasks Requirements: High School Diploma or Equivalent 3-5 years of experience working in an office-based support role preferred Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) Travel experience preferred Vendor management experience preferred Schedulingcoordination experience Strong organizational and time management abilities Ability to meet deadlines and prioritize tasks effectively Why WITRON? Innovative Environment: Be at the forefront of technology with WITRON's advanced automated material handling system. Continuous Growth: Drive operational excellence and continuous improvement with ample opportunities for career development and advancement. Competitive Benefits: WITRON values employees and strive to create a supportive and rewarding work environment. We offer three (3) bonus opportunities, comprehensive health benefits, and much more! Join WITRON and be part of a team that's shaping the future of automation logistics! Apply now to take the next step in your career journey. WITRON is proud to be an Equal Opportunity Employer, Race ColorReligionSexDisabledVeteranGender IdentitySexual Orientation.ront line human resources activities including interview preparation, new hire onboarding, safety & training scheduling, and recordkeeping while answering basic company policy and benefit questions and escalating to Human Resources as necessaryAudit employee schedules and times in Kronos Workforce Central in support of Team Leads and publish regular schedules to ensure adequate workforce coverageAnalyze data and prepare monthly reports for managementAssist with spare parts inventory management and materiel requisitioningCoordinate seasonal site events and employee-engagement activitiesOther task as assigned Ideal candidate profile Join Our Team as an Administrative Assistant! Pay Starting at $21 - $25Our team is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support smooth office operations, manage travel, and assist with various administrative tasks. This individual will collaborate closely with our administrative team and Accounts Payable to maintain organizational effectiveness and communication. They will also coordinate employee travel logistics, ensuring they are executed efficiently, cost-effectively, and in alignment with company policies. Strong communication, multitasking, and problem-solving skills are essential to provide seamless support to both internal teams and external vendors.As an Administrative Assistant, you will: Arrange itineraries, transportation, and accommodations for employees Ensure travel plans comply with company policies, budgets, and schedules Monitor and prepare reports and documents to improve accuracy, compliance, and financial accuracy Cross-reference accounts to ensure travel bookings align with employees' schedules and time Research and provide cost-effective travel options while maintaining quality and safety Generate reports on travel expenditures, usage patterns, and cost analysis Maintain relationships with vendors to ensure quality service and manage vendor-related tasks Directly interact with the accounting team to support financial processing and reporting Input and maintain accurate data entry related to travel, expenses, and administrative tasks Manage fleet cars, ensuring availability, maintenance, and efficient use Monitor team, group, and individual schedules to align travel plans, ensuring seamless coordination Perform various administrative duties, including supporting office operations and general administrative tasks Requirements: High School Diploma or Equivalent 3-5 years of experience working in an office-based support role preferred Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) Travel experience preferred Vendor management experience preferred Schedulingcoordination experience Strong organizational and time management abilities Ability to meet deadlines and prioritize tasks effectively Why WITRON? Innovative Environment: Be at the forefront of technology with WITRON's advanced automated material handling system. Continuous Growth: Drive operational excellence and continuous improvement with ample opportunities for career development and advancement. Competitive Benefits: WITRON values employees and strive to create a supportive and rewarding work environment. We offer three (3) bonus opportunities, comprehensive health benefits, and much more! Join WITRON and be part of a team that's shaping the future of automation logistics! Apply now to take the next step in your career journey. WITRON is proud to be an Equal Opportunity Employer, Race ColorReligionSexDisabledVeteranGender IdentitySexual Orientation.Required: High school diplomaPreferred: Associates in Business Administration or a related field3-5 years supporting local leadership in a warehouse, manufacturing, or light industry environmentExcellent written and communication skillsAbility to work in a team environmentStrong proficiency in Microsoft Office Suite (including Outlook, Word, and Excel)Familiarity with timekeeping solutions (especially Kronos Workforce Central)

Created: 2025-02-15