Operations & Facilities Supervisor

Position Summary:The Operations & Facilities Supervisor oversees all areas of the Operations & Facilities Department. Responsibilities include overseeing the day-to-day operations and maintenance of the facility, including managing a team of maintenance staff, coordinating repairs, ensuring compliance with safety regulations, and maintaining the overall functionality of the firm's building systems and office space. The role requires technical knowledge and leadership skills to maintain a safe and efficient working environment. Works on special projects as assigned, reports directly to the Manager of Operations and Facilities. Frequently interacts with administrative and legal staff to provide excellent customer service to the New York office. The working hours for this position are Monday through Friday, 10:00 AM to 6:00 PM, with occasional overtime, including weekends, as required.Duties & Responsibilities:Assists Operations & Facilities Department in handling all daily challenges and requests from legal and business services staff.Coordinates with Human Capital Management and Attorney Resources to ensure a smooth transition for arriving and departing employees.Coordinates with Porter Services on various tasks projects.Prepare reports for analysis of various services and accounts.Responsible for sourcing and procuring items for various departments,e. Maintenance, Porter Services, Dining Services etc.Conduct regular inspections of systems and equipment to identify potential issues and ensure compliance with safety standards.Monitor the office space for potential hazards and address concerns promptly.Ensure adherence to local building codes, safety regulations, and environmental standards.Maintain necessary documentation and reports (e.g., MSDS's) related to facility operations and compliance.Maintain invoices for the Operations & Facilities department.Coordinates with vendors for repairs and preventative maintenance.Oversees maintenance team, working closely on special projects.Projects include office builds, office conversions, restacks and renovations.Coordinates office moves.Assists Maintenance Team with identifying, documenting and reviewing repairs problem areas.Review all requests in TRAC. Work with Maintenance Team and Porter Dispatch to ensure completion of items.Responsible for implementing appropriate disciplinary action when needed i.e. coaching forms and written warnings.Work with the Director and Manager of Operations and Facilities to research issues that impact the maintenance budget.Assists the Operations & Facilities Manager with project management.Work closely with Building Property Management team, on Certificates of Insurance and other necessary requirements.Understanding of building systems (HVAC, electrical, plumbing), maintenance procedures, and basic knowledge of building codes.Qualifications:Education: High School Diploma, GED. Some college is a plus.Experience: Minimum 5 years of work-related experience. Project management experience a plus.Skills & Abilities:Ability to communicate effectively with attorneys, management, business services staff and colleagues. Ability to act in a fair, equitable and professional manner at all times. Ability to handle and prioritize multiple tasks. Ability to work under pressure with interruptions and tight deadlines. Ability to work independently as well as part of a team. Ability to use judgment, problem solve and answer questions. Proficiency with various software programs such as PowerPoint, Outlook, Word, Excel and Asana or other project management applications. All positions require punctuality and regular attendance.The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives andor from which they will be performing the job.New York Salary Range$65,000-$85,000 USD

Created: 2025-02-13