Administrative Specialist

Department: Administrative Hours per week: 40Full-TimeJob Summary: The Administrative Specialist shall be responsible forupdating rosters. Assists the ProgramDirector and Assistant Director in sendingreceiving correspondence and overall officeorganization. Education and Qualifications: High School diploma or GED required. No experience required. Additional clericalsecretarialpreferred. Must have experience workingwith Microsoft Word, Excel, PowerPoint,Outlook, internet-based storageservice or other applications. Must have a valid driver's license and social security card issued bythe U.S. Social Security Administration, and be a United States citizen,permanent resident, or other person lawfully admitted into the UnitedStates. Must pass federal backgroundcheck. Skills and Specifications:•Problem solving, planning and prioritizing•Data entry•Communication skills - written and verbal•Information gathering and monitoring•Flexibility, adaptability, teamwork and customerservice oriented•Microsoft Outlook, Excel, Word, PowerPointJob Responsibilities: The Administrative Specialist shall assume the following jobresponsibilities:•Support Facility Director and Assistant Directorwith day to day operations.•Monitoring task progress and reporting updates.•Maintainmultiple rosters and databases.•Maintain various rosters and keep facility formsupdated and stocked.•Maintain electronic and paper records ensuringinformation is organized and easily accessible.•File, organize, shred, and create files.•Operate company vehicle.•Create Staff & Resident ID.•Keep inventory of office supplies and coordinateordering with the Facility Director and disbursement of supplies.•Edit and review documents to ensure accuracy,correcting grammar, spelling or structure errors as necessary.•Prepare correspondence to the partner agencies including acceptance letters,terminal reports, etc.•Set up resident medical appointment with followup on results and related paperwork.•Take meeting minutes by hand or computer, thatwill later be documented for compliance purposes.•Ensure all company policies, procedures and theemployee handbook are followed.•Local travel may be required.•Complete all annual training required bycontract.•Complies with federal, state and local laws andregulations.•Ensures rest and meal breaks are taken inaccordance with California law.•Reports any violation of company policy,employee handbook Standards of Conduct, etc....•Assume and perform other duties as assigned. WorkingAlternatives, Inc. is an Equal Opportunityemployer. All qualified applicants will receive consideration foremployment without regard to race, color, religion, sex including sexualorientation and gender identity, national origin, disability, protected VeteranStatus, or any other characteristic protected by applicable federal, state, orlocal laws.By submitting a resume andor application, you are agreeing to be sent communications through email andor text message by Working Alternatives, IncFailure to submit a fully completed application and current resume may result in your removal from the processWORKING ALTERNATIVES INC is an EEO employer - MFVetsDisabled

Created: 2025-02-07