Receptionist

Job DescriptionRECEPTIONISTSanta Fe SpringsM-F: 8am-5pmPay Rate: $18-$22hr (DOE)POSITION PURPOSEThe Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office. ESSENTIAL FUNCTIONSAverage percent of time40% Answering phones20% Scanning of invoices and indexing them5% Cash receipts - collecting checks and logs it in10% Opening and distributing mail10% Distribution of job related AP, progress releases, etcJob related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant - Current list will be providedPreliminary Notices distributed to contract admin5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up10% MonthlyOccasional Administrative ResponsibilitiesMaintain the First Aid Supplies CabinetHandles vending machinesOrders supplies for the kitchenOther administrative responsibilities as needed - Back up for AP entrySchedule building maintenance as instructed by Accounting ManagerKNOWLEDGE, SKILLS & EXPERIENCEThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.Minimum of 2 years in a receptionist or administrative roleBackground in construction experience is preferredAbility to multitask, juggle multiple priorities, and prioritize responsibilitiesAbility to work under pressure in meeting specific responsibilitiesMust have excellent organizational skillsMust have excellent communication and written skillsAbility to interact with a variety of individuals at all levelsMust have a pleasant and positive demeanorMust have moderate computer skills in Excel, Word and Outlook applicationsAbility adapt to changes of the company's needsAbility to follow up and follow through on tasks and projectsCOMPETENCIES•Effective communication•Critical thinking•Time managementmultitasking•Detail oriented•Service oriented•Analytical thinking•PunctualEDUCATION•High school diploma.•Some college education a plus.PHYSICAL REQUIREMENTSMost time spent in an indoor office environmentSitting at a desk for prolonged periods of timeOccasional lifting of files and boxes up to 20 lbsPushingpulling of file cabinetsExtended visual use of a computer screenFrequent typing

Created: 2025-02-06