Executive Office Assistant

Job Overview:Schedule: Monday to Friday from 10am - 6pm with regular flexibilityType: Regular, full timePay: $50,000-$55,000 annualized salary; non-exemptLocation: Fully onsite in the Lower East SideTo apply you must submit a resume and cover letterOrganizational Overview:Henry Street Settlement opens doors of opportunity to enrich lives and expand human progress for Lower East Side residents and other New Yorkers through social services, arts, and health care programs. Building on its 125+year legacy of innovation and effective programming, Henry Street offers more than 50 programs and is one of New York City's largest social service agencies. Program Overview: As the Executive Office Assistant, reporting to the Director - Executive Office & Administration, you will be an integral part of the small team that supports the CEOPresident, Executive Office, and overall experience of everyone who visits or interacts with the Henry Street Headquarters. You will assist in daily office operations, general administration, and frequent special projects to ensure the team members, clients, participants, board, and community members who reach out to Henry Street Settlement are treated in a professional and courteous manner, are heard and supported, and are regularly followed up with. To be successful in this role, you must have exceptional interpersonal and organizational skills and be prepared to work in a very busy office with competing priorities everyday. You must have a commitment to and passion for the human service field, and want to grow into a career in the nonprofit sector.Qualifications:High School Diploma or equivalent required; high preference for some college experience2+ years of general office experience requiredMust have professional experience taking minutesnotes for important meetings and events with the ability to document and articulate key items within conversations Previous data entry and filing system organization experience preferredGood business writing, proofreading and editing skills, computer literacy, and proficiency in Microsoft 365 and Google SuiteGood judgment and problem solving skillsStrong organizational, communication and interpersonal skillsCourteous, friendly and professional mannerAbility to work independently and meet deadlinesAbility to maintain confidentialityAbility to handle multiple tasks and stay calm under pressureDetail-oriented, focused and reliableResponsibilities:Assist with preparing materials and the coordination of meetings involving the PresidentCEO; including meetings of the Board of Directors, Leadership Team, All Team, and other internal high-level meetingsDraft clear and detailed minutes during Board of Directors and Leadership Team meetingsProcess, scan and distribute electronic and mailed government contracts and private donation materials received in the officeEnter memos-to-file in Raiser's EdgeAnswer phone and follow up on messages for the PresidentCEOManage petty cash and corporate AMEX, purchase orders, check requests, and expense reportsMaintain office supplies and equipmentMaintain office filing systemAssist with light office maintenance; e.g. light cleaning of PresidentCEO desk, stock refrigerator, reset chairs after meetings, etc.Coverage when any member of the Executive Team is outAssist with the coordination of special events held by the executive officeOther related duties as requested by PresidentCEO or Director - Executive Office & AdministrationEssential Physical Job Functions:Vaccinated against COVID-19Must be able to read, write, type and use phone systemscomputerAbility to work onsite in the Lower East SideAbility to climb stairs in a landmark building, lifting up to 40 pounds, reaching, and bendingComfortable working in an office space that has a dog

Created: 2025-02-06