Administrative Assistant

A well-known medical college in New York City is currently seeking a new Administrative Assistant for a promising opportunity at one of their Bronx-based facilities. In this role, the Administrative Assistant will performing administrative support duties of a complex nature in support of departmental needs. ***This is a great onsite opportunity requiring the qualified professional to work onsite 5 days a week.*** Responsibilities: The Administrative Assistant will: Facilitate urgent new faculty appointments to ensure compliance with LCME requirements Initiate communication with applicants for faculty appointments Respond to questions and issues from applicants regarding requirements and process Send reminders to applicants re: status of applications Coordinate with courseclerkship leaders, department chairs, and administrators to ensure documentation is received and returned to the Office of Academic Appointments for processing Provide support and maintenance of the Office of Faculty Affairs & Strategic Planning (OFASP) database ensuring data integrity, accuracy, and confidentiality Monitor and coordinate new faculty appointments with Office of Medical Education and clinical departments Create reports as requested by OFASP Perform other duties, as needed Qualifications: 6+ months of relevant work experience Bachelor's Degree in Business andor related field (or equivalent skills and experience) Demonstrated commitment and ability to integrate continuous review and improvement to processes to meet the goals of the organization and deliver excellent and responsive service Advanced proficiency in database applications Microsoft Office proficient Solid analytical and problem solving skills Great interpersonal skills Excellent communication skills (written and verbal) Strong attention to detail Highly organized Desired Skills: Experience within a higher education institution Experience with faculty appointments

Created: 2025-01-31