Executive Assistant

Closing Date: 7 February 2025 at 5:00 pm ETExpected Start Date: 17 March 2025Location(s): NYC metropolitan area - HybridRemoteSalary Range: $76,600 - $87,500 annuallyProcess: Screening questions and one interviewReports to US based Leadership Team membersCDP is an equal employment opportunity employer seeking diversity in qualified applicants for employment. We welcome you to inform us confidentially if you may require any special accommodation in order to participate fully in our recruitment process by sending a message to the recruiter connected to the role. They may be contacted directly by responding to any message you receive through our system after applying.Who we areAt CDP, we are on a mission to solve our planet's biggest environmental challenges: climate change, water scarcity and deforestation. We believe you can't manage what you don't measure - so we run the world's largest environmental disclosure system. For the past two decades, our team has worked tirelessly to create a thriving economy that works for people and planet in the long term - we accomplish this by engaging the global actors who wield the greatest influence in driving environmental change: companies, cities, governments, and the capital markets.CDP's cascading global impact is powered by our tight-knit team of smart, savvy, curious and committed individuals, who share a common passion for creating a sustainable future. It is our people who make our work possible. And we provide our people with a working environment that empowers each individual to reach their full potential: one that is committed to equity; one that provides equal access for growth and development; and one that supports each individual throughout the full employee life cycle.The EA (Executive Assistant) will support multiple LT (Leadership Team) members and requires solid experience gained in fast moving organization. The EA should be a proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders. You will sit within a fantastic team of Executive Assistants across the globe in a supportive collaborative environment.All the EA positions involve extensive liaison with internal and external stakeholders, as well as heavy scheduling. Being "the glue" of the team, you will be given autonomy and will be involved in all aspects of the projects and workstreams that your LT members are driving. In addition to this you will also have the opportunity to get involved in analysis, research, internal communications, project administration and process and systems development.The EA will use project management skills to oversee all coordination tasks, manage multiple projects and relationships and be expected to keep track of the progress of all the workstreams that your LT members are across.Who you areMust reside and be eligible to work in the United States.Excellent organizational skills with strong attention to detail.Clear and concise communication skills (written, verbal and interpersonal).Excellent written and spoken English.Confident with the ability to prioritize efficiently and effectively without supervision.Have a "can-do" attitude and the ability to adapt to competing priorities.Have a resilient nature and the ability to remain calm under pressure.Excellent IT skills to include - MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Teams, Zoom, and WebEx.Knowledge of DocuSign and Adobe is helpful.Be proactive and a total team-player.Flexible approach to occasional out of hours contact.Your day-to-dayComplex calendar management and meeting scheduling across multiple time plex inbox management including responding to incoming messages and prioritizing.Work closely alongside LT direct reports to ensure full team oversight.Workstream project management, lead the project coordination and delivery of LT members' current priorities, ensuring deadlines are met, action points are responded to, and all necessary deliverables are completed.Anticipating potential blockers and looking for and suggesting alternative creative anizing meetings, preparing and circulating papers, minute taking and distributing in a timely fashion, and tracking actions.Preparing presentations, briefing packs and any other documentation as required, with meticulous attention to detail and thoroughly conducted research.Format information for internal and external communications teams - emails, presentations, announcements in line with branding guide lines.Managing all end-to-end travel planning including producing detailed itineraries.Liaising and building effective relationships across all internal and external stakeholders.Assist with organization of team away days and events.Expenses and invoice management, including approvals on behalf of your LT members.General support to the wider EA Team, for example by providing cover for holidays and periods of absence.Please note that we do not conduct phone screens and utilize screening questions in each of our processes. You will receive the questions via email shortly after applying and your responses will be due at 5:00 pm ET on the recruitment closing date. Please send your answers in a PDF or Microsoft Word document in your reply to this message.Department ELT Locations CDP North America

Created: 2025-01-31