Programme Budget Officer

Org. Setting and ReportingThe position is located in the Programme Planning and Budget Division (PPBD) of the Office of Programme Planning, Finance and Budget (OPPFB), in the Department of Management Strategy, Policy and Compliance (DMSPC). The Programme Budget Officer reports to the Chief of ServiceHead of the Unit and to the Director of the Programme Planning and Budget Division. In line with the Financial Regulations and Rules of the United Nations, PPBD is responsible for formulating plans and forecasting the resource requirements in line with the legislative intent, and developing and implementing policies, procedures and methodologies related programme budget. This includes preparing and presenting plan outlines, budgets, performance reports and other reports containing cost-estimates to legislative bodies and providing guidance on budgetary matters. We facilitate decision-making on planning and budgetary issues by supporting the General Assembly and its subsidiary organs with substantive services. Our focus is on estimating in an accurate and timely manner the activities and related resources required to implement mandates, by providing support to a very diverse pool of clients and stakeholders, optimizing processes and leveraging technology for continuous improvement. We encourage staff to develop new skills and to join change initiatives.ResponsibilitiesWithin delegated authority, the Programme Budget Officer will be responsible for the following duties: Programme plan: •Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies. •Provides substantive support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; assists in securing approval from the General Assembly. •Supports Departments and internal clients in accurate translation of legislative mandates into programme budgets. Budget preparation: •Supports the calculations and preparatory work required for the budgetary formulation (such as effects of changes in salary costs, vacancy rates and in standard costs). •Supports the preparation of budget guidance to be used by Departmentsoffices in their budget formulation. •Reviews and analyses data with respect to the finalization of budget proposals. •Reviews, analyses and provides input into finalization of statements of programme budget implications in light of additional mandates. •Provides substantive support to relevant intergovernmental, oversight and expert bodies in their budget review; assists in securing approval from the General Assembly. Budget administration: •Supports the calculations and preparatory work required for the issuance of allotments. Extracts and analyzes data pertaining to budget implementation, presents findings and recommends corrective measures necessary. •Reviews and makes appropriate recommendations with respect to the finalization of performance reports. •Provides substantive support to intergovernmental and legislative bodies. General: •Provides advice and guidance, including training to staff, on programme planning, budgetary and financial policies and procedures, including results-based budgeting. •Provides inputs to reports and correspondence for intergovernmental bodies and for management on programme planning and budgetary issues. •Keeps up to date on documentsreportsguidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; •Researches and analyses programme planning and budgetary policies and procedures, recommends changes and contributes to drafting, as necessary. •Supports the review of programme planning and budgetary practices and processes with a view to streamlining such practices and processes, including through automation. •Explores opportunities for the enhancement of information systems related to programme planning and budgeting and proposes and tests improvements, when applicable. •Supports the preparation and presentation of summarized information to senior managers and inter-governmental and expert bodies in an attractive and accessible manner. •Performs other related duties, as petenciesProfessionalism: Knowledge of financial principles and practices. Ability to apply financial rules, regulations and procedures. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations that are supported by facts. Demonstrated professional competence in budgetary and financial planning, monitoring of budget execution and reporting of budgetary and financial information. Financial and mathematical skills that facilitate the review and analysis of data. Ability to validate data and its sources, and to review, summarize and present information in a simple, accessible and attractive manner. Ability of reconcile differences and instances of non-compliance in budgetary and financial data, and propose adequate corrective actions. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.EducationAdvanced university degree (Master's degree or equivalent) in business administration, public administration, finance, economics, statistics, political science or related field is required. A first-level university degree (Bachelor's degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.Job - Specific QualificationNot available.Work ExperienceA minimum of five years of progressively responsible experience in finance, budget, business or public administration, strategic planning, statistics, information systems or related area is required. Of the five years, at least two years of experience in Results-Based budgeting is required. At least one year of experience in the design, development and enhancement of programme planning or budgeting processes is required. Experience in the simplification of business processes and procedures, including through automation, is desirable. Experience in providing training on programme planning and other budgetary matters is desirable. Experience in calculation the effects of changes in budgetary assumptions (e.g. salary costs, commodity prices, vacancy rates) is desirable. Experience in the calculation of standard costs to be used in the formulation of budgets is desirable. Experience in drafting financial and budgetary policies is desirable.LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special NoticeAt the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 5050 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. For this position, applicants from the following Member States, which are unrepresented or under-represented in the UN Secretariat as of 30 November 2024, are strongly encouraged to apply: Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, China, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Germany, Grenada, Guinea-Bissau, Hungary, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Libya, Liechtenstein, Malta, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Singapore, Solomon Islands, Somalia, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu. Pursuant to section 7.11 of STAI20122Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in STAI20233 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Created: 2025-01-31