Executive Assistant I

Details Client NameMt. Sinai Hospital Klingenstein Pavillion OBGYN Job TypeTravel OfferingNon-Clinical ProfessionNon-Clinical SpecialtyAdmin Assistant Job ID30285779 Job TitleExecutive Assistant I Weekly Pay$1294.8 Shift Details ShiftDay - 8x5 - 09AM Scheduled Hours40 Job Order Details Start Date02172025 End Date05172025 Duration13 Week(s) Job Description Job Title: Executive Assistant I Job Specialty: Executive Support Job Duration: 13 months Shift: Monday-Friday, 9-5 pm Guaranteed Hours: 40 hours per week Experience: 7-10 years of related administrative or business experience License: NA Certifications: NA Must-Have: - Proficiency in MS Office Suite at an intermediate level - Bachelor's Degree or equivalent combination of experience and education - Bilingual proficiency in English (Read, Write, Speak) - Strong scheduling and phone management skills - Professional demeanor Job Description: - Provide overall support to a Vice President or Chair in a large or complex department. - Coordinate administrative activities for clinical, administrative, and academic departments. - Partner with management in planning, scheduling, coordination, and reporting of activities to ensure projects, goals, and objectives are accomplished on time and within budget. - Research, gather, and synthesize information for reports and assemble data for computation and statistical analysis. - Monitor budgets and grant allocations, maintain accruals, and prepare documents for balanced accounts. - Maintain departmental employee files and ensure compliance with regulatory standards. - Initiate and follow through on human resources and payroll transactions, including generating weekly payroll submissions. - Maintain liaison with human resources and payroll to coordinate and resolve issues. - Mentor, train, and conduct orientation for new office support staff, and monitor performance. - Coordinate administrative, secretarial, or general office support coverage. - Assign work, set deadlines, supervise the work of assigned staff, and participate in performance appraisals. - Assist in planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships. - Develop and coordinate informational packets for participants, and transcribe and distribute minutes. - Update and revise informational flyers, brochures, leaflets, and mailings. - Ensure all materials submitted for attention have relevant data, authorizations, and pertinent information included. - Ensure adequate restocking of supplies, requisition merchandise, and collaborate with Purchasing for equipment and supplies. - Track expiration of vendor contracts and renew as needed. - Coordinate meetings and appointments, maintain supervisor's calendar, and make travel arrangements. - Prepare travel reimbursements and expense reports. - Screen and prioritize incoming mail, respond or distribute as necessary, and screen telephone calls. - Assist with grant applications, special projects, and survey preparations. - Perform other related duties as required. Client Details Address1176 5th Ave CityNew York City StateNY Zip Code10029 Job Board DisclaimerBy applying for jobs on this website, you consent to receive daily messages from CYNET about assignments that match your profile. Email or text HELP for more info, or STOP to unsubscribe.Your mobile info will not be shared with third parties for marketing. Standard messaging and data rates may apply.

Created: 2025-01-25