Legal Secretary

Fantastic hybrid opportunity for a Client Service Specialist I (Legal Secretary) with our top rated law firm client in their New York office to support their Corporate Department.The Client Service Specialist I provides administrative client services to both internal and external clients.What You'll Do:Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;Coordinate legal practice tasks and projects;Coordinate administrative functions and facilitate completion of tasks including such as finance billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects;Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices;Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions;Assist with the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; andWork overtime as required.What You'll Bring:Bachelor's degree (preferred);At least 2 years of legal secretarial experience or relevant legal experience (required);CorporateTransactional experience (preferred);Law firm experience (preferred);Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;Advanced proficiency in MS Word and document editingcomparison applications;Advanced proficiency in MS Outlook and web-based conference callweb-sharing applications;Advanced proficiency in MS Excel and spreadsheetdatabase applications;Advanced proficiency in MS PowerPoint and presentation applications;Advanced knowledge of time keeping, expense processing and legal billing;Advanced knowledge of relevant jurisdictionalcourtagency processes and procedures;Advanced proficiency in document management applications;Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructionsdata, verify results, resolution of conflict and delivery or results; andExcellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.

Created: 2025-01-13