Executive/Personal Assistant to General Counsel/...

Our client, a private family office, is looking to hire a star ExecutivePersonal Assistant to handle ranging day-to-day logistics for the General CounselManaging Director in their midtown west office. The successful candidate will be exceptionally organized, detail oriented and proactive. They will possess strong verbal and communication skills, be resourceful, flexible, and professional. Candidate must have previous experience providing high-level support to a top Executive. This is a fantastic opportunity to become an integral part of a small company with the ability to grow, as this role requires a 'no task is too big or too small' mentality, and will truly be all hands on deck. This role is 5x days a week in-office. RESPONSIBILITIES Provide top notch Executive & Personal support to the GCMD Organize and coordinate full travel arrangements (domestic and international) for business and personal needs Maintain a high-volume schedule and personal calendar and maintain contacts Prepare and submit personal and business expenses Schedule meetings and appointments Screen and handle calls, provide information, take messages Prepare correspondence Liaise with drivers, household staff, decorator, etc., and set protocols Coordinate kids' schedules Coordinate dining reservations and help plan events Brainstorm and purchase gifts and handle returns Assist with various office needs and tasks Run errands when needed Tackle ongoing ad hoc projects as requested REQUIREMENTS 7-10+ plus years of prior administrative support Superb written and verbal communication skills Excellent knowledge of administrative procedures Detail-oriented, organized and punctual Ability and willingness to take initiative Proficient with Microsoft Suite Must be dependable, hold confidentiality and possess discretion Ability to work well independently and as part of a team Very detail oriented Excellent process management skills A flexible and positive approach to the job is a must! Bachelor's degree required SALARY $150-175K + discretionary bonus + profit sharing options + excellent benefits HOURS 88:30am-5:306pm + 247 mentality

Created: 2025-01-10