Assistant Coordinating Manager - Administration & ...

Since 1875, South Brooklyn Health has established its reputation for clinical excellence and culturally competent care. It has designations as a Certified Percutaneous Coronary Intervention (PCI) Center, an Advanced Primary Stroke Center, an accredited Baby-Friendly Hospital, a U.S. News & World Report high performing hospital. The hospital's staff is as diverse as the patients they serve. Interpreter services can be provided at any time of the day or night in over 130 languages.At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.Work Shifts9:00 A.M - 5:00 P.MJob DescriptionPurpose:Under the general supervision of the Chairperson, Program Director, Assistant Director, and Associate Director, oversee daily operations to ensure the efficient planning, preparation, and execution of activities related to maintaining program accreditation, residency recruitment, and resident and medical student education and wellness. A key responsibility also includes managing and compiling data and statistics within the Pediatrics and Adolescents, and Pediatrics Specialties departments.Specific Duties and Responsibilities:The Assistant Coordinating Manager is charged with and responsible for:Prepares and submits new hire demographic spreadsheet and copies of application packages to Human Resources OfficePlans and prepares departmental orientations for all new residents and medical students in conjunction with the Assistant Director Monitors resident compliance with completion of NYCHealth + Hospitals surveys and learning modules to ensure required compliance rate is reachedPrepares and coordinates material and resources for site visit reviewsMonitor and file attestation formsCoordination of Performance Improvement projects under direction of the Chairperson, Program Director, Assistant Director and Associate DirectorProcurement of space and speakers and documents the attendance of residents and medical students for Grand Rounds, lectures and all meetingsProvide Pediatric administrative office and telephone coveragePrepares and distributes materials to appropriate staff members or to various departments as requestedAttends monthly Residency Coordinator meeting with GME Office Staff and other residency coordinators as neededWorks closely with Human Resources to properly coordinate resident OHS appointments Arranges appropriate rotations for residents and medical students in conjunction with the Chairperson and Program DirectorCreates and maintains resident and medical student schedules, obtains contact information, photo IDs and shares with the clerkship director, preceptors and department adminCreate and manage templates on AMION scheduling systemCompile and monitor the data and statistics within the Pediatrics and Adolescents, and Pediatrics Specialties department. Generate reports for the department chair and preparing data for the monthly departmental meetings.Other duties as required andor assigned to ensure smooth administrative functioning of the Department of PediatricsMinimum Qualifications1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medicalpatient systems administration; or,2. A satisfactory combination of education, training and experience.Department PreferencesKnowledge-comprehension of information acquired by experience or study.Skill-demonstrate competence to perform a learned activity.Ability-competence to perform an observable behavior or a behavior that results in an observable product.Problem solving, communication skills - verbal and written, teamwork, self-management, computer and technology skills, learning, initiative and enterprise If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.NYC Health and Hospitals offers a competitive benefits package that includes:Comprehensive Health Benefits for employees hired to work 20+ hrs. per weekRetirement Savings and Pension PlansLoan Forgiveness Programs for eligible employeesPaid Holidays and Vacation in accordance with employees' Collectively bargained contractsCollege tuition discounts and professional development opportunitiesMultiple employee discounts programs

Created: 2025-03-10