Accounts Payable and Benefits Coordinator

Job Description: Accounts Payable and Benefits CoordinatorSummary: Under general supervision, performs a variety of responsible duties related to accounts payable and employee benefits management. Maintain records and assist in employee benefits inquires. Key Responsibilities: Processes Purchase Orders: Handle weekly purchase order processing, ensuring all orders are accurate and properly documented. Invoice Management: Match invoices with purchase orders, ensuring payments are made to vendors in a timely manner. Enter invoices from quotes for various departments. Check Processing: Manage the process of cutting checks that are approved to be released. Preparing monthly checklist for school board meetings. Uploading checks to bank for fraud prevention. Financial Software Utilization: Operate Powerschool and Finance Plus software to manage financial transactions and records. Processing requisitions into Purchase orders. Journal Entries: Record journal entries related to accounts payable, ensuring proper documentation and accuracy. Detailed record keeping on various projects and related purchase orders. Order Verification: Verify the accuracy of orders before processing and payment. Matching invoices to central warehouses receiving verification. Corresponding with vendors on invoices. Collaboration: Work closely with the assistant business administrator on small projects and other assigned duties. 1099 Forms: Obtain and manage W9 forms for all vendors. Process 1099 forms at year end for all eligible vendors. Review monthly payroll deductions as it relates to benefits. Resolve employee issues with benefits administrators and insurance providers. Assist and oversee various benefit programs. Administer employee benefit program such as group health insurance, dental, life, medical reimbursement and other supplemental benefits. Process and maintain long-term leaves of absence, facilitate requests for FMLA, Workers Compensation, Sick Leave Bank, etc. Demonstrate flexibility to change in routine and adapt quickly to changing situations. Other duties as assigned. Qualifications: Experience in accounts payable, bookkeeping or financial operations. Proficiency in PowerSchool and Finance Plus is preferred. Background in education or non-profit sectors is desirable. Strong communication and organizational skills. 5 years' experience in benefit administration platforms. Detail oriented with strong organizational skills to manage multiple tasks and deadlines. High school Diploma.

Created: 2025-03-08