Administrative Assistant

OverviewPlacement Type: TemporarySalary: $21.06 to $23.40 an hourStart Date: 03.18.2025This position is responsible for providing executive level administrative support for two SVPs and one VP in a fast paced and team-oriented environment. Being a leading brand in the industry, we seek support from someone who is highly motivated and can multi-task expertly in a complex and high energy setting. A positive demeanor, agility and resourcefulness are additional keys to success in this exciting role. The role also supports the business on the execution of additional projects assigned. Responsibilities: Heavy day-to-day, short-term, and long-term calendar management that involves coordination with the entire team, division, and company Compile reports and agendas for various key meetings Manage all requests to and from Corporate, DivisionsBrands, or Paris office and follow up accordingly Booking and coordination of travel arrangements Preparation of expense reports adhering to corporate policies Coordinate visits from executives of global headquarters and subsidiaries Draft and edit internal communications as needed Create and manage purchase orders, vendor management and other systems management Meeting and event preparation including catering, IT set-up and other administrative logistical support Plan and execute small events, activities, and celebrations for teams Serve as general administrative support for the office teams Management of floor space, necessary maintenance, and office supplies Required Qualifications: Prior administrative experience in a corporate environment for at least 5 years Must be looking for a long-term administrative assistant position Bachelor's degree is strongly preferred Positivity, resourcefulness, teamwork, initiative, thoroughness, reliability, and resilience are key factors to success Must possess a high degree of professionalism and ability to handle highly confidential information Must possess extremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally Requires strong written and oral communication skills Ability to maintain organization while effectively managing multiple tasks, multiple deadlines, and competing priorities Ability to learn and use judgment and discretion and complete tasks with limited or no direction Highly proficient in the use of office systems (Word, Excel, PowerPoint, Outlook, TEAMS, Sharepoint, SAP Concur, Egencia) Adaptable and able to learn new systems quickly and efficiently Must be a proactive and forward thinker who has creative problem-solving skills Possess ability to work in a team environment across multiple functions Comfortable in pushing back on calendar needs if needed Being able to navigate shifting meetings Comfortable with senior international visitors and managing their calendars and overall visits Preferred Qualifications: Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results while respecting the Code of Ethics. Interacts Effectively: communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees Acts with Human Sensitivity: demonstrates respect in all forms of communication and interaction with cross-functional and global teams. Sensitive to cultural and creative personalities. Manages Complexity: manages multiple projects and tasks simultaneously with a focus on prioritization and quality. Forward thinking and problem solving. The target hiring compensation range for this role is $21.06 to $23.40 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. About Aquent Talent: Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent gets access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium . More information on our awesome benefits ! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. Client Description Global beauty company specializing in cosmetics, skincare, haircare, and fragrance. Operates with a strong focus on innovation, sustainability, and diversity, offering workers opportunities to work with leading brands, cutting-edge research, and a fast-paced, dynamic environment. The company values creativity, entrepreneurship, and professional growth, making it an exciting place for those passionate about beauty, marketing, science, and digital transformation.

Created: 2025-03-08