Property Management Bookkeeper

Job DetailsJob LocationBeaverton, ORPosition TypeFull TimeSalary Range$26.00 - $28.00 HourlyJob ShiftDayJob CategoryProperty ManagementDescriptionPurpose: (General description and summary)The Property Management Bookkeeper will be responsible for overseeing our property management department's financial health, meeting our third-party client's financial goals, maintaining compliance with Oregon Real Estate Agency requirements and stabilizing our agency's property management accounting. Accountabilities: (Responsibilities of the job)Oversee the financial management of all properties, including the entry of rent payments for both internal and external property management portfolios.Manage and monitor multiple Client Trust Accounts.Perform mortgage and bank reconciliations.Prepare and deliver monthly financial reports.Analyze and review delinquency reports from YARDI in collaboration with the Portfolio Manager.Accurately interpret and generate financial reports using Yardi, Excel, and other platforms.Ensure compliance with OREA and OCHS financial reporting requirements.Supervise the processing of vendor billings and payments, maintaining accurate and comprehensive accounts payable records.Verify that all journal entries are complete and accurate.Ensure general ledger accounts are accurately maintained and reconciled.Guarantee proper coding and classification of general ledger accounts.Provide necessary financial statements and reports to internal stakeholders and third-party clients.Manage and process proper billback allocations.Collaborate with compliance teams on collections and ensure adherence to state reporting regulations.Assist in budget preparation and due diligence plete move-in and move-out entries in Yardi.Handle the processing of 1099 forms, collection of W9 forms, and filing of annual and quarterly taxes.Offer support to other departments as needed.Prepare and send balance owing letters to pile and maintain monthly delinquency reports.Process and issue non-payment notices.Other General Expectations:Actively participate in required meetings with a positive and constructive attitude.Work collaboratively as a team member, maintaining flexibility and setting collective priorities.Take direction from supervisors effectively and efficiently.Demonstrate a willingness to learn and acquire new skills.Maintain a non-judgmental attitude when interacting with others.Exhibit leadership Approach challenges with creativity, innovation, and a forward-thinking mindset.Manage multiple tasks while staying calm and focused in a fast-paced, high-pressure environment.Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).Adhere to all company policies, procedures, and protocols.Ensure follow-through on all tasks, directives, and instructions given.Education and Experience:Oregon Property Manager License is preferred but not required.A minimum of 3 years of experience in Property Management.At least 2 years of accounting or bookkeeping experience, preferably within a property management context.Familiarity with OCHS and OREA compliance monitoring, and a solid understanding of Client Trust Accounts is preferred, but not required.Exceptional written and verbal communication termediate proficiency in analyzing and interpreting complex financial documents, including balance sheets, profit and loss statements, Excel spreadsheets, YARDI financial reports, and similar materials.Ability to work effectively in a dynamic, evolving organization and adjust to changes in structure and termediate proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, as well as database applications.

Created: 2025-03-08