Administrative Assistant - Temp

Position Type: OperationsAdministrative Assistant - RecordsDate Posted: 342025Location: OperationsInsight PA believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better. The mission of Insight PA Cyber Charter School is to provide an exemplary individualized and engaging educational experience for students by incorporating school and communityfamily partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us! The temporary Administrative Assistant supports school operations by answering records-related inquiries, maintaining physical records, and assisting with records and enrollment related projects. This is a full-time in-person temporary position. Ability to work independently, typically 40 hours per week is required. Location: Exton, PA Rate: Up to $26hr Contract duration: May 15th 2025 - October 31st 2025 Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. Communicates with families and internal and external stakeholders regarding student information Provides excellent customer service to internal and external stakeholders in person, on the phone, and via email Processes, scans, and uploads physical records Ensures proper disposal of student records per Insight PA's records retention policy Develops and maintains organized and neat virtual and physical records filing systems Assists with enrollment and records tasks as assigned Assists in the collection of student records and information Uploads internal and external records into the student information system Processes and distributes records and enrollment related documents to internal and external stakeholders Provides administrative support to the Records Manager, Enrollment Manager, and Assistant Director of Operations - Records and Enrollment Invites students to complete the student ID process and approves student IDs Assists the Office Administrator with mailings, phone coverage, and front desk presence as needed Assists the Operations Administrative Assistant with assigning Operations Help Desk tickets Performs additional tasks and responsibilities as assigned Supervisory Responsibilities This position has no regular supervisory responsibilities. Minimum Required Qualifications High School Diploma or equivalent AND One (1) year of relevant work experience OR Equivalent combination of education and experience Minimum Required Skill Set Demonstrated organizational and time management skills Excellent customer service abilities Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and Google Suite (Google Docs, Sheets, etc.), Web proficiency Ability to navigate multiple online systems and databases Strong written and verbal communication skills Ability to travel 5% of the time All clearances and background checks as required to work in a Pennsylvania public school Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will work full-time in the Insight PA office in Exton, PA. The noise level in the office is usually moderate (computers, printers, light foot traffic). This position will include limited travel and will include limited overnight travel. This is estimated to be less than 5% of the time. Travel will be required for community engagement events, professional development, etc.. Job Performance Requirements The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 1. Ability to sit and stand for extended periods of time. 2. Ability to exhibit mental dexterity to "dial" a telephone, to enter data into a computer, to read a computer screen and printed material, to hear and understand speech at normal officeworkplace levels, and on the telephone, and to speak in audible tones so that others may understand clearly in the workplace and on the telephone. 3. Ability to physically lift up to 30 pounds. 4. Ability to read, analyze, and interpret workplace documents, technical procedures, research studies, and governmental regulations. 5. Ability to write reports with clarity. 6. Ability to interface diplomatically with all members of the school community - administrators, teachers, parents, students, Board members, support staff, colleagues, and outside professional contacts. 7. Ability to coordinate and use technology for a variety of workplace purposes and communications. 8. Ability to define problems, collect data, establish facts, and draw valid conclusions. The above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is at-will as governed by the Commonwealth of Pennsylvania. The at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer of Insight PA Cyber Charter School.

Created: 2025-03-08