Coordinating Manager - Level B

Since 1875, South Brooklyn Health has established its reputation for clinical excellence and culturally competent care. It has designations as a Certified Percutaneous Coronary Intervention (PCI) Center, an Advanced Primary Stroke Center, an accredited Baby-Friendly Hospital, a U.S. News & World Report high performing hospital. The hospital's staff is as diverse as the patients they serve. Interpreter services can be provided at any time of the day or night in over 130 languages.At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.Work Shifts8:00 A.M - 4:00 P.MJob DescriptionPurpose:Under the general supervision of the AssistantAdministrative Director of Medicine and direct supervision of the Program Director of Cardiology fellowship and the Program Director of Gastroenterology fellowship, with significant latitude for independent initiative and judgment once appropriate skill level is obtained, general administration of the Cardiology Fellowship Program and Gastroenterology Fellowship Program.Specific Duties and Responsibilities:Cardiology and Gastroenterology Fellowships Coordinator:•Administratively responsible for the smooth running of both Fellowship programs, working closely with the Program Directors, DME and Division Directors if applicable.•Responsible for all Fellowship schedules and distribution of same, including completion of the schedules on AMION.•Ensure that all necessary paperwork (contracts, visas, credentialing paperwork, etc.) are in order for each Fellow prior to start of the academic year.•Monitor and electronically process all evaluations for Fellow in New innovations database. Manage all electronic surveys, enter data into electronic database, etc.•Coordinate all agency site visits, prepare all documents (with input from PD and DME), maintain Fellowship manuals, and policy and procedure manuals as required by regulatory agencies. Actively participate in these inspections.•Using ERAS, screen applicants for Fellowship positions using pre-approved criteria provided by Program Director andor DME. Schedule all interviews for prospective Fellows. Prepare interview files.•Prepare and enter rank order list for NRMP fellowship Match.•Upon selection of new Fellows, process appropriate paperwork, collect all appropriate documents and verify for accuracy; generate contracts, following up to ensure all contracts are signed by all parties.•Fellows' files must be meticulously maintained according to regulatory agency rules and must be kept secure. Files will be retained in-house as long as space is available, then eventually stored offsite for decades. Requests for verification of training can come in years after a Fellow's graduation from the CIHSBH Program.•Manage time and leave for all Fellows, maintaining accurate records. Manage requests for time off to attendpresent research at regional andor national scientific conferences. Manage the process for obtaining reimbursement for Fellows.•Provide information for Fellows' rotations to other institutions. Gather evaluations of Fellows from those institutions, sharing information with Program Director.•Participate in and take minutes at all Clinical Competency Committee Meetings, Program Evaluation Meetings, and any other committee meetings, as necessary.•If time and permission to attend do not present barriers, attendance at annual Fellowship Coordinator conferences hosted by accrediting agencies is preferred so that information regarding new requirements is obtained and then adhered to.Cardiology Gastroenterology Division Coordinator:•Manage time and leave for all Attendings, keeping track of time used; manage requests for time off and manage process for appropriate reimbursement for CME.•Maintain accurate, current credentialing and personnel files for all Attendings, assuring that up to date license, DEA and other documents and proof of completion of mandated courses are contained therein, ready to produce as needed. These documents will be shared with Medicine's Administrative office if requested.•Generate on-call and consult schedules for the physicians.•Keep the calendars for all Attendings.•General secretarial duties (typing letters, exams, etc., filing, answering the phones).Minimum Qualifications1. A Master's degree from an accredited college or university in Public Health, Public Administration, Business Administration, Social Work, Psychology or Rehabilitation Counseling; and2. Two (2) years of full-time experience in medically-oriented health care and medical support systems environment, one (1) year of which included experience in an administrative or supervisory capacity in such occupations as physical, occupational, inhalation, speech and audiology therapy or as MedicalLaboratory Technologist, Microbiologist (various specialties), Chemist (biochemist), Radiation and X-Ray Technician; or two (2) years of responsible level experience in business management systems or general administration including one (1) year in a supervisory or administrative capacity; or3. A Baccalaureate degree from an accredited college or university in disciplines listed in "1" above; and4. Three (3) years of full-time experience, as described in "2" above, including two (2) years of experience in an administrative or supervisory capacity in occupations, as listed in "2" above; or5. A satisfactory equivalent combination of education, training andor experience.Note: Certification or licensure may be required.Department Preferences•Detail-oriented, having strong organizational and interpersonal skills•Excellent communication skills and be comfortable generating their own correspondence•Ability to work independently as well as function as a member of a team•Ability to handle sensitive information with absolute confidentiality•Self-starter, taking the pro-active approach, planning ahead, following up•Strong computer skills and the ability to accept, comply with and properly manage new regulatory requirements; working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.NYC Health and Hospitals offers a competitive benefits package that includes:Comprehensive Health Benefits for employees hired to work 20+ hrs. per weekRetirement Savings and Pension PlansLoan Forgiveness Programs for eligible employeesPaid Holidays and Vacation in accordance with employees' Collectively bargained contractsCollege tuition discounts and professional development opportunitiesMultiple employee discounts programs

Created: 2025-03-08