Administrative Specialist

Position SummaryNecco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department.You should be accurately described asA happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company's success, growth, and program quality.The candidate selected will be responsible for the following:Data EntrySystemsAccurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hoursProvide feedback to team members regarding the presence and absence of documentation through generated reports, if applicableMaintain and track all referrals through applicable databases, if applicableComplete all state-specific database requirementsFiscal and Medicaid Service ManagementServe as a liaison to the Finance Team regarding issues related to billing and payments to the office and programsVerify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicableReview reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance DepartmentServe as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriateProvide current and accurate information to the team regarding per diems and any other missingneeded financial dataProcess and submit expenses to the state or other entities for reimbursement, if applicablePay invoices in Certify, as requiredElectronic File ManagementMaintain electronic employee files and ensure their accuracyNotify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as neededTeam ResponsibilitiesOversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as neededWork with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they ariseAssists with ensuring office space is maintained to meet required COA, State and Federal safety standardsSubmit quarterly office checksaudits to Safety and Risk, as applicableAttend and participate in Necco meeting structure, administrative specialist conference calls and activitiesCommunicate in a responsible, courteous and professional manner with stakeholdersEnsure the confidentiality of client records and office environmentAccept additional tasks from self-directed work team as appropriateUnderstand and Execute our Corporate Culture Principles and StrategyParticipate in achieving our mission of We Build FamiliesParticipate & Take Ownership of the Individual Performance ScorecardPosition QualificationsMinimum of 21 Years of AgeHigh School Education (Degree Preferred)Valid Driver's LicenseMinimum of 3 Years' experience in office, data entry andor billingValid driver's license2550 to 100300 Auto Insurance Coverage depending on role and responsibilitiesTraining and Travel willingnessExcellent organizational and technological skillsExcellent written and oral communication skillsSuccessful completion of all required criminal background checksMust possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)Must have the ability to identify issues and willingness to discuss with appropriate teammatesMust have the ability to enter timely and accurate dataMust have the ability to adhere to scheduled and unplanned deadlinesAt Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Created: 2025-03-08