Business Operations Manager - Health and Human Services

Salary: $104,374.00 - $122,782.00 AnnuallyLocation : Shakopee, MNJob Type: Full TimeJob Number: 2025-00022Division: Health & Human ServicesDepartment: Health & Human Services Admin ServicesOpening Date: 03042025Closing Date: 3182025 11:59 PM CentralFLSA: ExemptBargaining Unit: 000 Job SummaryThe eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification.Performs professional, responsible, and complex duties in Health and Human Services (HHS) programs administration, budget planning and analysis, contract coordination, oversight of fiscal activities and information systems, and performance measurement within the HHS Division. Interprets, implements, and enforces Board policies; assists with developing administrative policies and procedures; coordinates with program areas and other county departments, as well as outside organizations; establishes procedures for accomplishment of work objectives; and stresses the principles of business management. Represents the division in countywide projects ensuring successful implementation within the division. Assists with division budget, analysis, and forecasting. Work is performed primarily in an office setting. Essential DutiesManages, supervises, and oversees the programs of accounting, collections, budget and planning, procurement, and administrative services for the HHS division. Makes andor monitors decisions regarding the hiring, evaluation, and disciplining of staff; plans, schedules, assigns, and reviews work of others. Acts as liaison between HHS and other divisions when work requires coordination between departments including IT and Facilities.Oversees the fiscal functions, including procurement, for the division ensuring compliance with county policy, state, and federal funding requirements and reporting and performance measures. Oversees accounting functions for HHS, including complex state, federal and grant reporting with integrity, accuracy, communication, and follow-through. Oversees the preparation of required quarterly and annual reporting, ensuring all reports are filed timely and accurately as required. Responsible for administration and oversight of several large systems including the Social Services Information System (SSIS) and Traverse, which is the Social Services document management system. Oversees coordination of contract functions for the divisions ensuring compliance with county policy, state, and federal funding requirements and reporting and performance measures. Coordinates the division's Board actions to ensure timely scheduling, consistency in communications, accurate fiscal details and ensuring that all requests are tied to the plans and budgets of the county. Analyzes, modifies, coordinates, and evaluates the delivery of assigned program areas. Improves efficiency and effectiveness of services through implementation of innovative methods and collaborative efforts. Coordinates the performance measurement program with the functional experts of the division and ensures annual updates are completed for the required key milestone reports and Scott Delivers. Evaluates programs and determines staff training and development needs related to administrative systems and processes. Develops, interprets, and enforces policies and procedures, ensures compliance with county, state, and federal laws. Performs complex, highly responsible administrative and professional duties involved in budgeting, maintaining and building financial reports, budget analysis, and budget forecasting. Coordinates activities and obtains, analyzes, andor oversees the collection of performance data, including various reports and data presented in a functional format of benefit to customers and management at all levels. Directs or develops reports for program performance that document process, service, cost, and outcomes. Assists the public, County leadership and staff in understanding current programs and services by researching, analyzing data and reports and creating need specific analytical reports and overseeing the work of others in these efforts. Manages projects and is responsible for program and system implementation, documentation, staff training, trouble-shooting issues, deadlines, etc. Conducts program planning and evaluates revenue and spending. Reviews HHS practices to ensure adequate financial record keeping and compliance with state and federal audit requirements. . Participates in various committees as assigned, required, andor requested. Oversees the development of or prepares and evaluates reports and presentations; presents on information as requiredrequested. Performs supervisory duties as defined in MN Statute 179A.03 Subd. 17. Works the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with other employees, supervisors, customers, vendors, and any other person or organization with whom interaction is required to accomplish work and employer goals. Performs other duties as required or assigned. Minimum QualificationsRequires equivalency of a Bachelor's Degree in Business Administration, Finance, Accounting, or related field (Master's preferred) and five years of related experience, including two years of supervisory experience. Health and Human Services or Public Administration experience preferred. The incumbent shall provide a reliable means of transportation for the performance of work responsibilities. Selection Process Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to the hiring manager or supervisor for consideration for interview andor additional assessments. Final selection will include a background check and approval by the County Board. If you require accommodations or have any other questions regarding this job posting, please call the Scott County Employee Relations department at 952-496-8103 and reference the posting title and number. If you have questions about the hiring process, please visit: Note - Intermittent, Temporary, and PT positions less than 20 hrs per week are not eligible for benefits.Benefits: (Benefit offerings can and do change on occasion.)A comprehensive benefits package is provided for all employees who work 20 hours per week or more. For detailed benefit information visit the Scott County Benefit Hub at Health Insurance - Four-tier plan option available Dental Insurance - Four-tier plan option available Life Insurance Flexible (Pre-Tax) Spending Accounts Post-Retirement Health Care Savings Plan Long-Term Disability 11 paid holidays annually Paid Time Off (PTO) or Vacation & Sick Leave Paid Parental Leave Employee Assistance Program PERA (Public Employee's Retirement Association) Retirement Plans On-Site Occupational Health Nurse Active Health & Safety Teams, Committees, and ProgramsOther great benefits available: Short-Term Disability Credit Union Membership Deferred Compensation Plans Minnesota Benefit Association Vision Plan Scott County Employees Association Spirit of Scott Federal Student Loan Forgiveness Training OpportunitiesScott County has adopted a Total Rewards philosophy!Scott County is an employer of choice, supporting, encouraging, and engaging employees through focused employee investments and workplace programs and offerings that promote and foster individual and organizational well-being. The net result of this philosophy is public service excellence.Our goal is to address the multiple facets of employee well-being via 6 different program delivery "buckets." These buckets encompass different topic areas, benefits, and initiatives that the County invests in to achieve Total Rewards. These buckets include physical health, workplace socialbelonging, worklife balance, financial security, training and development, and emotional health.01 Please read this question and the answer choices carefully. You must meet one (1) of the following minimum qualifications to qualify for this position. Please indicate which of the following minimum qualifications you possess: High school diploma or GED and 12 years of related experience High school diploma or GED and 1 or more years of college or technical school and 10 years of related experience Associate's Degree in Business Administration, Finance, Accounting, or related field and 8 years of related experience Bachelor's degree in Business Administration, Finance, Accounting, or related field and 4 years of related experience Master's degree in Business Administration, Finance, Accounting, or related field and 1 year of related experience No combination of related education andor experience as listed above 02 Please briefly describe the experience you listed in the previous question: 03 Do you have at least 2 years of supervisory experience? Yes No 04 Do you have experience working with the following: (Please select all with which you have experience) Professional work experience in a Health and Human Services setting Public Administration experience Experience creating and managing budgets Social Service Information System (SSIS) software experience Business Analysis experience Data and Performance Measurement experience None of the above 05 Please briefly describe the experience you listed in the previous question: 06 Do you have a reliable means of transportation for the performance of work responsibilities? Yes No 07 Is there anything else you want to add that is pertinent to this position? Required Question

Created: 2025-03-08