Executive Assistant to the CPO

DescriptionABOUT BREAST CANCER RESEARCH FOUNDATIONBreast cancer is a complex disease with no simple solution. Every diagnosis is unique and puts lives at risk. We must stop breast cancer in its tracks, and research is the answer. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. We invest in a wide range of research-including prevention, diagnosis, treatment, survivorship, and metastasis-because each area of investigation informs another, propelling us toward the solutions we urgently need. We convene and connect the best minds in science-giving them the opportunity to pursue their most innovative ideas. Our combination of investment and cross-disciplinary collaboration accelerates the entire field and builds momentum for new discoveries. BCRF-funded investigators have been behind every major breakthrough in breast cancer research, and the field is moving faster than ever. We are fueling the world's most promising research and we can't stop now. ABOUT THE ROLE The Breast Cancer Research Foundation (BCRF) is hiring an Executive Assistant to the Chief Philanthropy Officer (CPO) to join its growing Development & Events (D&E) department. Reporting directly to the CPO, this new position will provide crucial support assisting the CPO's scheduling, communications, and other administrative and operational needs, as well as providing support across the D&E department. This role offers an ideal opportunity for a candidate with administrative experience and project management skills with an interest in learning about fundraising from a best-in-class team. This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week. Primary Responsibilities Provide comprehensive administrative and operational support to BCRF's Chief Philanthropy Officer including preparing documents for timely review, providing administrative and logistics support around department meetings and agenda setting, following up on action items, and related tasks. Manage CPO's calendar, including internal and external meetings, and proactively anticipate any scheduling challenges. Work closely with the Assistant Director, Development & Donor Relations to prepare CPO for donor meetings with necessary materials, donor profiles, and research briefings. Prepare correspondence for CPO and other BCRF leadership in partnership with Assistant Director, Development & Donor Relations. Ensure CPO's meetings and communications are accurately recorded in Raiser's Edge in a timely and consistent manner. Facilitate CPO's internal meeting agendas and ensure consistency in department and direct-report meeting scheduling. Work in cooperation with the BCRF's Finance & Operations Team to complete expense reports for the CPO and ensure associated corporate credit cards are reconciled accurately. Coordinate any travel necessary for the CPO, including flights, accommodations, and other details as needed. Participate in and support cross department fundraising events and strategies, as appropriate Assist as needed with operations and logistics leading up to and during our events. Special projects and other duties as assigned.ABOUT YOU You take pride in your organizational skills and your impeccable attention to detail. You demonstrate strong communication skills including verbal, written, and presentation skills. You have demonstrated ability to exercise good judgment and handle confidential matters with discretion. You are a team player with a willingness to assist and collaborate with your colleagues. You have a passion for the mission and work of BCRF. In addition, you have the following qualifications and experience: Bachelor's degree. Minimum of three years working in administrative support roles, ideally in nonprofit organizations. High degree of initiative and resourcefulness, with the ability to perform under pressure in a fast-paced professional environment Ability to develop strong, collaborative working relationships with colleagues across the organization Flexible and adaptable, with a positive can-do attitude and a passion for the mission and work of BCRF Ability to lift, move or carry up to 15 lbs on an occasional basis; ability to push or pull a cart weighing up to 15 lbs.)Compensation and Benefits: This is a full-time non exempt role. The hourly rate for this role is $28.00 - 30.00 an hour. Our compensation packages includes an exceptional benefits package focusing on employe physical, mental and financial wellness. More specifically we offer Medical, dental and vision coverage from the first day of employment; with the election of certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or heath savings account. The opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account or Health Savings Account and Dependent Care Account from the first day of employment. 401K, with up to a 5% match each pay period; employee contributions and any match are immediately fully vested Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent Paid Time Off including 15 days of annual vacation time in first year of employment, increasing with length of service 7 days of annual paid sick time Paid holidays along with BCRF wide half days and summer FridaysTo Apply: Please submit a CV and cover letter expressing your intention to apply for the role. After uploading your CV, please select the "upload attachment" option on the next screen to provide your cover letter. Only candidates short-listed for an initial interview will be contacted. Please, no phone calls. Our Commitments BCRF upholds an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, age, physical or mental ability, veteran status, military obligations, genetic information, or any other basis protected by applicable law. This policy applies to all applicants, employees, consultants, third-party workers. Pay Range $28.00 Hourly to $30.00 Hourly

Created: 2025-03-08