Accounts Payable Specialist

Our client, a well-known, community based non-profit organization, is looking for an Accounts Payable Specialist to join their team based out of Tampa, FL. This is an incredible opportunity for an Accounts Payable Specialist to join a rapidly growing company with a fantastic mission. The Accounts Payable Specialist must be technically strong, collaborative, and highly organized with an extreme attention to detail. SalaryHourly Rate: $18hr - $22hr Position Overview: The Accounts Payable Specialist will join a cohesive Accounting Department, reporting directly to the Sr. Accountant, and working between various systems. This is a fast paced and high-volume Accounts Payable Specialist position that provides extensive exposure to the functions of accounts payable, general ledger accounting and much more. Responsibilities of the Accounts Payable Specialist: Responsible for accurately preparing, processing, and maintaining the accounts payable activities of the organization. Expense management including proper coding, processing, and reconciliation of corporate credit card accounts and spending. Provides management with monthly vendor invoice reports for KPI analysis and reporting. Review the AP Aging report each month and reconcile any discrepancies. Review invoices for accurate coding to the general ledger per approved budget. Verify that invoices are accurate by mathematically checking the invoice for accuracy and matching the invoice and packing slip to the purchase order (where applicable). Assure that invoices are paid promptly. Verify that all check numbers are properly accounted for and that unused checks are properly secured. Determine that the accounts payable system is closed on an accurate and timely basis each month and that all totals are in balance. Prepare a cash disbursement report for each check run that agrees to unpaid invoices. Maintain vendor records, obtaining needed documentation (W-9, W-8 contact information, change of address, etc.) and submit changes to be made to accounting system as necessary. Ensure that IRS Form 1099s are prepared as needed at calendar year-end. Ensures company policies and procedures are being adhered to as they pertain to accounts payable. Required ExperienceSkills for the Accounts Payable Specialist: 0 to 2 years of accounting experience (internships included); accounts payable processing experience highly preferred. Highly proficient in MS Excel (vh-lookups, pivot tables, formulas, sum if). Ability to meet deadline requirements and communicate effectively with non-accounting staff. Education Requirements: The Accounts Payable Specialist is not required to have a Bachelor's Degree in Accounting, Finance, or Economics, but it is highly preferred. Benefits: Medical, Dental, and Vision (SingleFamily) provided. 401K with company match contribution.

Created: 2025-03-08